Executive Assistant
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Job Location:
Philippines - Philippines
Monthly Salary:
$ 1300 - 1500
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Position : Executive Assistant
Working Schedule : 8am-5pm EST
Salary Range :$1300-$1500 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Summary:
The Executive Assistant is a highly organized proactive and detail-oriented professional who provides comprehensive administrative and operational support to the Executive. This role requires a high degree of confidentiality discretion and the ability to anticipate needs and proactively solve problems. The ideal candidate will be a strong communicator adept at managing multiple priorities and capable of thriving in a fast-paced environment.
Key Responsibilities:
- Administrative Support:
- Manage and maintain the Executives complex calendar including scheduling appointments meetings and travel.
- Coordinate and organize all aspects of domestic and international travel including flights accommodations ground transportation and itineraries.
- Prepare and edit correspondence presentations reports and other documents.
- Handle incoming and outgoing communications including phone calls emails and mail and act as a gatekeeper as needed.
- Maintain and organize physical and digital files ensuring information is easily accessible.
- Meeting Management:
- Prepare meeting agendas presentations and supporting materials.
- Take accurate and detailed meeting minutes and distribute them in a timely manner.
- Follow up on action items to ensure deadlines are met.
- Coordinate meeting logistics including room setup A/V equipment and catering.
- Project & Task Management:
- Assist with special projects and initiatives as assigned by the Executive.
- Conduct research and compile data to support various projects.
- Track and manage project deadlines and deliverables.
- Manage and process expense reports invoices and other financial documents.
- Communication & Stakeholder Relations:
- Serve as a primary point of contact for internal and external stakeholders.
- Build and maintain positive relationships with clients partners and colleagues.
- Draft professional and articulate communications on behalf of the Executive.
- Exercise a high level of discretion and confidentiality in all matters.
Qualifications:
- Experience: 3 years of experience as an Executive Assistant supporting C-level executives or senior leadership.
- Skills:
- Exceptional organizational and time management skills.
- Outstanding written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant software.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making abilities.
- Excellent interpersonal skills and a professional demeanor.
- High level of integrity professionalism and discretion.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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