Quotation & Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB TITLE:Quotationand Operations Coordinator
LOCATIONS:HybridLondon FireMobile Heathrow officeand Work from Home
SHIFT PATTERN:Mon-Fri 40 hours per week
SALARY:Competitive
If you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Department at Were here to help!
ROLE OVERVIEW AND PURPOSE
The successful candidate will play a pivotal role in managing and processing remedial and reactive quotations. This includes following up on quotations raised by the Planned Preventative Maintenance (PPM) team preparing new quotations and ensuring contractor Risk Assessments and Method Statements (RAMS) are uploaded and saved in compliance with CDM regulations. They will also handle cost referrals for works exceeding the comprehensive threshold raise purchase orders for approved works and oversee the administration of these tasks through to completion including assisting with the billing process.
The candidate mustdemonstratethe ability to manage their workload effectively resolve day-to-day financial and operational challenges and ensure that quotes are completed within the required Key Performance Indicator (KPI)timeframes.
Additionalresponsibilities include preparing and presenting contract data for client meetings taking minutes during these meetings and collaborating with Facilities Managers (FMs) and Quantity Surveying (QS) teams to resolve quote-related issues. Unresolved matters will be escalated to the candidates line manager. The role requires fostering strong customer relationships particularly with the London Fire Brigade team and providing support as directed by the line manager.
For higher-level quoted works the candidate will prepare CDM files and associated administration before transitioning these projects to a technically qualified supervisor for delivery.
KEY RESPONSIBILITIES
- Prepare detailed quotations aligned with the contract schedule of rates including labor and material breakdowns.
- Ensure RAMS aresubmittedto clients and supervisors for review prior to site attendance.
- Manage WorksInProgress (WIP) efficiently and coordinate with the ABM Finance team.
- Prepare cost referrals for billing and invoicing completed work orders.
- Issue purchase orders to subcontractors for remedial and reactive work orders as well as quotations.
- Assign and coordinate subcontractor attendance ensuring confirmation of site visits.
- Update and maintain IBMS/portals with job progress information until completion.
- Compile data and prepare presentation materials for monthly client meetings.
- Record and distribute minutes for monthly and quarterly customer meetings in collaboration with the Senior Account Manager.
REQUIRED SKILLS AND EXPERIENCE
- Proficiencyin preparing quotations.
- Strong understanding of Health & Safety protocols and CDM regulations for Principal Contractors.
- Competence in minute-taking.
- Advanced IT skills including MS Office Suite (Excel PowerPoint).
- Experience with CAFM systems.
- Excellent communication skills with a client-facing approach.
- Prior experience in compiling and presenting monthly reports to clients.
Desirable:
- Previousexperience working within Fire Stations.
- Familiarity with SFG 20 maintenance standards.
Benefits
Were proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work our innovative employee app where you can find:
- Perks: discounts gift cards cashback and exclusive offers
- Life: Search for resources and tools on topics ranging from family and life to health money and work
- Support: Online chat or telephone service for urgent support in a crisis
For more information about ABMs benefits visit our
About ABM:
ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility engineering and infrastructure solutions. Every day over 100000 team members deliver essential services that make spaces cleaner safer and efficient enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate aviation mission critical and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter more connected spaces ABM is investing in the future to meet evolving challenges and build a healthier thriving world. ABM: Driving possibility together.
For more information visit.
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age disability gender reassignment sex marriage and civil partnership status pregnancy and maternity status race religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.
Required Experience:
IC
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Since 1987, We have been providing award winning facility service solutions the UK. We serve 1,500+ locations across the UK including 65 Shopping Centers, 400+ Commercial locations and 20+ Airports. We employ more than 3,500 skilled and motivated people and we greatly respect each one ... View more
