OPAT Administrator

Site: The Brigham and Womens Hospital Inc.

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Job Summary

The Division of Infectious Disease at Brigham & Womens Hospital (BWH) is a part of the Department of Medicine Brigham and Womens Hospital and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members and over 250 staff and researchers including over multiple locations across Boston. The Division provides a full range of clinical services to adult patients with bacterial viral fungal and parasitic diseases. Members of the Division have extensive experience treating immuno-suppressed patients including those with HIV malignancies hematopoietic stem cell and organ transplants tropical infectious diseases and infections of bones and addition to clinics for general infectious diseases there are subspecialty clinics in HIV tropical medicine & travel post-exposure prophylaxis for HIV transplantation infectious diseases and infectious diseases of women. The OPAT Administrator serves a key role in the division.

Specific Duties

Overall: Admin Support to OPAT Program Travel Clinic Program Injectable ART Program ID Nursing Team

OPAT Program

• Coordinate the Outpatient Parenteral Antimicrobial Therapy (OPAT) Program for the division of Infectious Diseases. Working closely with the OPAT Leadership Team: OPAT Medical Director NP Team Manager and ID Pharmacist to ensure that patients are properly tracked and that their care is coordinated between rehabilitation centers inpatient and outpatient patients for follow up ID clinic appointments.
• Collaborate with OPAT leadership to help set agenda for weekly meetings: Record distribute and file notes for weekly OPAT meetings.

• Work closely with the ID Nursing Staff and OPAT leadership team to help manage daily workflow and coordinate the patient needs of the OPAT program including daily assignment of patients being discharged from the hospital contactingoutside organizations such as laboratories and rehabilitation centers for patient information missing lab reports compiling laboratory values via electronic fax system and pertinent patient information to be delivered to appropriate staff: medical records responsible nurses and physicians working with OPAT patients: entering laboratory results in patients charts as OPAT documentation forwarding OPAT orders for signature covering for ID Pharmacist regarding daily hospital discharges on request
• Enter data into RedCAP and maintain the database for quarterly and annual OPAT reports. Assist with generating data charts graphs and trends for these reports.

Travel Clinic Program

• Work closely with NP Team Manager and Travel Clinic Medical Director to provide administrative support for Travel Clinic: Coordinate provider coverage for all travel clinic schedules recruit providers to fill vacant sessions quality assurance for template accuracy purchase supplies and arrange for services for each travel clinic collaborate with and serve as a resource to each clinic location.

Injectable ART Program

• Work closely with the NP Team Manager to provide oversight for benefit verification for the Injectable ART Program for the Infectious Disease Division. These responsibilities include: completion of benefit enrollment form for new patients regular communication with the Viiv (pharmaceutical company) benefit managers communication with patients regarding approval status and missing data-e.g. electronic consent insurance card images correct address etc; maintain files for each patient contact insurance companies to verify coverage as needed coordinate annual benefit re-verification process

Support ID Nursing Team Workflow

• Work closely with the NP Team Manager to manage nursing workflow: set ID Nurse clinic pager set Access Center Pager identify OPAT patients being seen in clinic

Other Administrative Functions

• Schedule and coordinate meetings events interviews appointments travel and lodging arrangements for the OPAT program and the Senior Administrative Director for Infectious Diseases as needed.
• Perform administrative/secretarial primary support for the division including but not limited to calendar management email and verbal communication with internal and external vendors.
• Responsible for purchasing supplies and equipment submitting purchase orders for the faculty and staff located at 15 Francis St. Suite AB4
• Share some administrative duties with four other core members of the Infectious Diseases Administrative team. This includes cross-training on duties holding the consult inpatient pager for one day each week monitoring incoming faxes through Web Fax.
• Work closely with the Clinical Director to coordinate the coverage schedule for the Antimicrobial Management Program for the ID section.
• Serve as backup scheduler for DFCI patients
• Provide support for the clinical staff physicians nurses and administrators
• Must be innovative in your approach to problem-solving process improvement and seeking solutions.
• Other administrative duties as assigned

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Hybrid

15 Francis Street

40

Regular

Day (United States of America)

Pay Range

$52000.00 - $74401.60/Annual

Grade

5

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

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