Admin Services Coordinator OBGYN

The University of Iowa Department of Obstetrics and Gynecology is seeking a 50% Admin Services Coordinator. The coordinator will provide executive level administrative support for the Reproductive Endocrinology and Infertility division director and division faculty. The coordinator is responsible for performing complex administrative and financial assistance requiring contact with deans directors department heads upper-level executives public and private officials. This position requires a high level of independent thinking judgment and the ability to prioritize.

Position Responsibilities:

• Maintain effective working relationships with and serve as a primary contact for the Reproductive Endocrinology and Infertility Division
• Proactively manage physician APP and fellow clinical schedules in QGenda / Epic Teamwork
• Manage complex schedules requiring judgment in determining meeting needs discretion related to calendar activities prioritization of appointments and synthesizing multiple electronic calendar systems.
• Make decisions and exercise a high level of autonomy while providing administrative/operational support and management
• Evaluate request and exercise discretion and judgement in providing confidential information to appropriate parties
• Collect and compile information for reports and various communications requiring informational searches and a knowledge of the operations of both the assigned and related work areas
• Manage data to design specialized reports spreadsheets and presentations in response to multiple requests; create maintain and update records and information and databases related to various division activities
• Work collaboratively with multidisciplinary teams in the Department of OBGYN to support maintain and drive quality/performance improvement initiatives

• Assist with travel arrangements ELMS purchasing supplies handling correspondence and meeting minutes

• Process payments on purchasing card for items such as memberships subscriptions medical licenses and/or certifications as approved
• Assist in the hiring and onboarding process for Faculty and APPs in conjunction with HR Manager
• Support continuing medical education and general education activities such as conference registration lectures teachings etc.
• Establish programs that improve functionality and support the divisions objectives
• Other duties as assigned