Admin and IT Support (Remote)

Manila - Philippines

Monthly Salary: Not Disclosed

Experience Required: 5years

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Role Overview

We are seeking a proactive and detail-oriented Virtual Assistant to provide comprehensive administrative financial IT and operational support to a Virtual CFO. The ideal candidate will possess excellent organizational skills strong attention to detail and a good understanding of finance bookkeeping and business operations.

This role ensures the Virtual CFOs day-to-day activities reporting and client interactions run smoothly and efficiently.

Key Responsibilities

Administrative & Executive Support

Manage and organize the Virtual CFOs calendar appointments and meetings.

Handle correspondence draft professional emails and prepare client documents.

Coordinate virtual meetings prepare agendas and take minutes.

Maintain an organized filing system (digital documentation contracts invoices reports).

Track key deliverables follow up on pending items and ensure timely completion of tasks.

Financial & Operational Support

Assist with basic bookkeeping and reconciliation using tools like Xero QuickBooks or MYOB.

Support monthly and quarterly financial reporting processes.

Gather and organize financial data from clients or internal teams.

Prepare spreadsheets summaries and dashboards for financial analysis.

Maintain expense tracking and vendor payment records.

Help prepare presentations and proposals for clients.

Business & Client Coordination

Liaise with clients for document collection scheduling and deliverable updates.

Assist with onboarding new clients (collect KYC agreements setup folders etc.).

Handle invoicing payment reminders and basic CRM updates.

Support communication between the Virtual CFO and internal/external stakeholders.

Data Management & Reporting

Maintain accurate records of financial and operational activities.

Compile data for budget tracking performance reports and forecasts.

Assist with data entry and management in finance tools or ERPs.

Technology & Tools

Use productivity tools such as Microsoft 365 Google Workspace Trello Asana or .

Work with finance software such as Xero QuickBooks MYOB or Zoho Books.

Use virtual communication platforms like Zoom Teams Slack and Calendly.

Requirements

Required Skills & Qualifications

Domain / Technical Knowledge

Good understanding of IT / managed services cloud services cybersecurity and software licensing especially in the AEC / design/construction context.
Ability to interpret technical scopes metrics (e.g. uptime response times) and translate them into contract terms.
Familiarity with vendor licensing (e.g. Microsoft / Azure) and cloud cost structures and how to recast them into client pricing.
Knowledge of billing models (fixed recurring usage-based milestone billing).

Contract Legal & Financial Skills

Strong grasp of contract management concepts: amendment version control change orders escalation renewals.
Comfortable reviewing contract clauses legal obligations liabilities and ensuring alignment with company policy.
High numeracy: ability to validate and reconcile invoices detect anomalies and ensure billing correctness.

Soft / Interpersonal Skills

Excellent stakeholder management: able to coordinate across clients BDMs legal delivery and finance teams.
Strong negotiation and influencing skills.
Excellent written and verbal communication (clear contract language client-facing professionalism).
Attention to detail and rigor in documentation.
Ability to work under pressure manage multiple contracts / tasks concurrently meet deadlines.

Systems & Tools

Proficiency with Microsoft Office especially Word (contracts) Excel (billing reconciliation reporting).
Experience or capability to learn CRM systems contract management systems and document versioning systems.
Familiarity with financial / billing / ERP tools is advantageous.
Project/task management tools for tracking tasks and deadlines.

Personal Attributes

Integrity discretion and confidentiality (handling sensitive contracts pricing client financials).
Proactive mindset: anticipate issues (contract lapses price changes) before they become problems.
Adaptability to evolving services technologies and vendor models.
Client-centric approach: focus on delivering clarity value and reliability to clients.
Continuous learner: staying current on licensing cloud IT service models vendor changes.

Qualification & Experience

Bachelors degree in Business Law IT or a related field (preferred).
25 years of experience in contract management post-sales operations service delivery support or sales support roles (preferably in IT/services industry).
Experience working with IT services cloud and vendor licensing (a strong advantage).

What we are looking for:

Work during Australian hours.
Ability to go the extra mile during peak seasons.

Required Skills:

Requirement 1:Jr. C#Dot net Developer with Azure Location: Bangalore Bhartiya City(Dont Take relocation candidates) Work Mode: Hybrid( 3 Days from office) Experience: 3-5 Years Scadea Payroll End Client- Eco lab Mandatory Skills: C# .net core Azure Services Azure function Azure Logic app( Look for candidates with these skills) Job Description: We are seeking a talented C#.NET Developer with a strong background in Microsoft Azure to join our dynamic team. The ideal candidate will be responsible for designing developing and maintaining robust and scalable applications technologies while leveraging Azure services. This role requires expertise in cloud-based development and database management particularly with Cosmos DB and MongoDB alongside Azure DevOps for CI/CD processes. Key Responsibilities: Application Development: Design develop and maintain scalable applications using C# Core. Azure Integration: Develop and deploy applications on the Microsoft Azure platform utilising services such as Azure App Service Azure Functions and Azure Logic Apps. Database Management: Work with Cosmos DB and MongoDB for database operations optimization and troubleshooting. DevOps Practices: Implement and maintain CI/CD pipelines using Azure DevOps to ensure seamless application deployment. Server Management: Manage and maintain application servers for hosting and scaling enterprise-grade applications. Code Quality: Write clean efficient and maintainable code while adhering to best practices and coding standards. Collaboration: Work closely with cross-functional teams to understand project requirements and deliver solutions on time. Troubleshooting: Diagnose and resolve technical issues in production and non-production environments. Required Skills: Strong programming experience in C# Core/Framework. Hands-on experience with Microsoft Azure including services such as Azure App Service Azure Functions and Azure Logic Apps. Proficiency in Cosmos DB and MongoDB for database development and management.( Not Mandatory Good to have) Practical knowledge of Azure DevOps for CI/CD pipeline setup and automation. Experience in managing and maintaining application servers. Strong problem-solving and debugging skills. Excellent communication and collaboration skills. Familiarity with Agile/Scrum methodologies. Preferred Skills: Experience with containerization tools such as Docker and orchestration platforms like Kubernetes. Knowledge of REST APIs and micro services architecture. Exposure to cloud security best practices. Qualifications: Bachelors degree in Computer Science Information Technology or a related field.

Role Overview We are seeking a proactive and detail-oriented Virtual Assistant to provide comprehensive administrative financial IT and operational support to a Virtual CFO. The ideal candidate will possess excellent organizational skills strong attention to detail and a good understanding of financ...