Executive Assistant
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Job Location:
Brentwood, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Vitality Living is seeking an Executive Assistant/Office Manager for our Support Office located in Brentwood TN!
The Executive Assistant/Office Manager is responsible for providing support for the executive team managing operational needs for 32 senior living communities and leading special projects. This position also leads the office management addition the Executive Assistant/Office Manager directly supervises the front office reception staff as well as contingent labor as needed. This role acts as a trusted advisor project leader and operational coordinator to ensure the executives priorities are executed smoothly and aligned with organizational goals.
As the Executive Assistant/Office Manager you will:
- Lead office management functions for the support office such as maintaining office equipment and related maintenance office supplies coordinating workplace setup for new team members etc.
- Manage relationships with the office leasing company manage work orders and maintenance activities for the support office and coordinate special requests as needed.
- Manage special projects that support community operations or other organizational needs.
- Plan and execute all aspects of large-scale meetings such as the quarterly regional meetings annual Gala etc. by researching and selecting venue creating and managing budgets securing vendor sponsorships where applicable managing travel and accommodations as needed negotiating group rates identifying outside entertainment etc.
- Manage resident and family feedback platforms maintain tracking data related to feedback disseminate as appropriate and ensure timely follow-up from the communities or regional leadership.
- Serve as liaison with third-party IT vendor to manage infrastructure community cell phone contracts equipment orders order to ensure continuity of business at all times
- Oversee management of executive travel calendars expense reporting and credit card activity for the executive team including submitting expenses tracking receipts coding expenses etc.
- Other duties as needed.
Qualifications:
Education & Experience
- A minimum of an Associates degree in Business Healthcare Management or a related field.
- Minimum of 3 years of relevant experience in a corporate office setting.
- Proven experience supporting senior executives and leading cross-functional initiatives.
Skills & Competencies
- Exceptional written and verbal communication skills.
- Strong analytical strategic thinking and problem-solving abilities.
- Excellent organizational and project-management skills with the ability to prioritize multiple initiatives.
- Ability to influence and collaborate across all levels without formal authority.
- High emotional intelligence professionalism and sound judgment.
- Strong relationship-building and stakeholder-management capabilities.
Personal Attributes
- Proactive resourceful and able to drive solutions independently.
- Highly reliable detail-oriented and adaptable in fast-moving environments.
- Comfortable navigating ambiguity and creating clarity for others.
- Demonstrated discretion and ability to handle confidential information.
Benefits include:
- Medical Plan
- Dental Plan
- Vision Plan
- 401K
- PTO
- Company Profit Sharing Bonus
Ready to make a difference and help drive the organization forward Step into a role where your support truly matters. Apply today for immediate consideration!
Vitality Living is an equal opportunity employer where you can Be You Be Vibrant and Belong.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Live vibrantly with Vitality Senior Living, offering active adult, memory care, independent & assisted living options. Explore our commitment to exceptional care.
