PayrollBenefit Administrator

Position Title: Payroll/Benefit Administrator

Reports to: Director of Human Resources

Service Area: Santa Fe NM

Employment Term: Full-Time; 12 months; non-exempt

Deadline for Application: Open until filled

Summary

The Payroll/Benefit Administrator is responsible for assisting in processing biweekly payroll and managing employee benefits. This position handles all deductions and garnishments prepares payroll-related documents oversees compliance and filing requirements and supports audits related to payroll and benefits. The role ensures accurate processing of records and provides timely and accurate financial information.

All functions of this position are expected to be performed in a positive and receptive manner advancing the mission and vision of the New Mexico School for the Deaf.

Essential Duties and Responsibilities (Other duties may be assigned)

• Administer all employee benefits.
• Enter payroll and benefits deductions data in the payroll system; enter new enrollments in insurance carrier portals/systems.
• Assist with open enrollment process.
• Reconcile benefits insurance invoices and process for payment; verify employee paychecks reflect accurate payroll earnings and deductions.
• Follow up with insurance companies regarding discrepancies in invoices and payments.
• Prepare employee informational benefits packages for new hires and answer questions.
• Schedule flexible benefits plan meetings and disseminate information from benefits plan administrators (health insurance ERA etc.).
• Assist employees with benefit-related inquiries and provide necessary documentation.
• Administer and process various types of leave (FMLA short-term disability workers compensation).
• Process garnishments child support tax levies and other court-ordered deductions and payments.
• Process electronic timesheets calculate overtime and weighted overtime from the time and attendance system.
• Calculate salary adjustments miscellaneous deductions leave without pay terminations account code changes insurance deductions W-4 changes and other mandatory deductions.
• Resolve payroll discrepancies as necessary.
• Update electronic payroll records for pay rate adjustments and employee status changes.
• Maintain reports including health insurance tax deductions Retiree Health Care PERA annuity deductions garnishments flexible benefits deductions and other miscellaneous deductions.
• Enter and reconcile payroll data and payments for PERA.
• Complete payments by receiving processing verifying and reconciling invoices.
• Assist with annual audit process including preparation of year-end audit work papers.
• Process terminations and retirement benefits.
• Prepare wage reports for administrative personnel as requested.
• Audit and maintain employee payroll files to ensure accuracy and proper documentation of payroll deduction authorizations.
• Stay current on laws and regulations related to human resources benefits and payroll processing.

Confidentiality and Discretion

The incumbent must maintain the confidentiality of all NMSD personnel business and sensitive electronic and proprietary information. Confidential information accessed or created as part of the job must not be discussed outside the organization.

Position-Specific Qualifications

Education and/or Experience:

• Bachelors Degree with at least three years of progressive payroll and benefits/HR experience or demonstrated success as a payroll and Human Resources professional.
• Experience may substitute for a degree.
• Knowledge and skill with automated financial applications including personal computer and related software.
• Accounting background preferred.
• Experience with financial and/or accounting software preferred.
• Experience with Life and AD&D Insurance Disability Long Term Disability Supplemental Life Insurance and FMLA.
• Experience with year-end payroll processes and production of tax forms including W-2s and 1095-Cs.

General Qualifications and Expectations: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Commitment to Vision- Must be committed to NMSDs Vision Mission and Beliefs

• Language Skills- Ability to read analyze and interpret general periodicals professional journals technical procedures or governmental regulations. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from groups of managers and the general public.
• American Sign Language: Proficiency in or willingness to learn American Sign Language required.
• Written Communication: Writes clearly and informatively; varies writing style to meet needs.

• Organization- Must be organized and detail-oriented.

• Analytical- collects and aggregates data for program maintenance and improvement.

• Continuous Learning- Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills.

• Job Knowledge- Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

• Use of Technology- Adapts to new technologies; troubleshoots technological problems; uses technology to increase a working knowledge of Microsoft Office and Outlook.

• Mathematical Skills- Ability to add subtract multiply and divide into all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percentage and to draw and interpret bar graphs.

• Reasoning Ability- Ability to interpret a variety of instructions furnished in written oral diagram or schedule form. Ability to think independently solve problems and work with the whole team.

• Problem Solving- Gathers and analyzes information skillfully; develops alternative solutions; works in group problem solving situations.

• Cooperation- Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

• Teamwork- Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyones efforts to succeed.

• Diversity- Shows respect and sensitivity for cultural differences; educates others on the value of diversity; builds a diverse workforce.

• Ethics- Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles.

• Organizational Support- Follows policies and procedures; completes tasks correctly and on time; supports organizations goals and values.

• Adaptability- Manages competing demands.

• Personal Appearance-Dresses appropriately for position; keeps self well groomed.

• Attendance/Punctuality- Is consistently at work and on time; ensures work responsibilities are covered when absent.

• Dependability- Follows instructions responds to management direction; takes responsibility for own actions.

• Initiative- Seeks increased responsibilities; asks for and offers help when needed.

• Quality- Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.

• Safety and Security- Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions.

• Physical Demands- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is occasionally required to drive for long periods of time; stand; walk and sit. Unless otherwise stated in this job description the employee must occasionally lift and/or move up to 30 pounds.

NMSD is committed to providing equal employment opportunities to all employees and applicants for employment. We adhere to all applicable laws statutes and regulations regarding equal employment opportunities and affirmative action. As an equal opportunity employer we ensure that all qualified applicants receive consideration for employment without regard to race color religion gender sexual orientation gender identity national origin age disability status genetic information family and medical leave protected veteran status or any other characteristic protected by law.

Required Experience:

Unclear Seniority