Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
What you will do
- Provide proactive high-level calendar and schedule management including prioritization and alignment with business objectives.
- Coordinate complex domestic and international travel plans including accommodations visas and itineraries.
- Prepare and manage confidential communications reports and presentations for internal and external audiences.
- Serve as a reliable intermediary between the General Manager and senior leaders clients partners and internal collaborators.
- Track and follow up on key projects and ensure timely execution of action items.
- Prepare briefing materials leadership updates and executive summaries with high accuracy and business relevance.
- Partner with the CTD leadership team to coordinate planning cycles operating reviews and business unit communications.
- Process expense reports reconcile executive credit cards and support procurement or vendor-related transactions.
- Maintain executive files records and documentation in accordance with company policy and confidentiality standards.
- Continuously seek opportunities to improve administrative operations through tools systems and process upgrades.
Qualifications
- Experience: Extensive executive assistant experience in a large global organization preferred.
- Industry Knowledge: pharmaceutical industry experience preferred.
- Education: Bachelors degree or equivalent experience required; advanced administrative certifications or business coursework a plus.
- Advanced proficiency in Microsoft Office Suite (Outlook Excel PowerPoint Word) and collaboration platforms (Teams SharePoint Zoom).
- Outstanding verbal and written communication with strong editing and proofreading abilities.
- Demonstrated ability to manage confidential information with discretion and integrity.
- Adept at balancing competing priorities and working independently under pressure.
- Strong interpersonal presence with executive maturity emotional intelligence and the ability to build trust quickly.
Preferred Qualifications
- Experience supporting a Site Director or General Manager within a business unit.
- Familiarity with enterprise-wide tools such as Workday and Concur
- Ability to collaborate across multiple time zones and work with global teams.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Electron microscopes reveal hidden wonders that are smaller than the human eye can see. They fire electrons and create images, magnifying micrometer and nanometer structures by up to ten million times, providing a spectacular level of detail, even allowing researchers to view single a ... View more
