Logistics Management Specialist

Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.

The NCIA provides a wide range of services including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
• Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.

Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.

To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID 2025-0359

Role Background

Due to significant increases in the Mission Support requirements NIMSC Land/ Air (NIMSC LA) Business Unit- Integrated Portfolio Team requires a Medior level Logistics Management (LM) and Integrated Logistic Support (ILS) capability as it is currently consequently unable to maximise strategic partnering effectively bridge the gap between NIMSC LA NIMSC Services ACQ CSO CSSC the requirements holders and commercial partners in support of service delivery.

Role Duties and Responsibilities

• Coordinate monitor and track all procurements in support of NIMSC Land/ Air (NIMSC LA) Business Unit- Mission Integrated Portfolio Team; in support of Service and Project Managers utilizing NATO tools and systems (EBA and SharePoint).
• Tracks using NCIA EBA tool set ACQ progress IR to PR & PR to PO upon a daily basis.
• Updates NIMSC SharePoint Portal upon a weekly basis with procurement progress and recommendations.
• Delivers a monthly written Procurement Status and related Capital Expenditure budget Report; highlighting Problems Issues Trend and Analysis Risks and recommended Solutions.
• Utilizes Kanban and Lean techniques to identify process bottlenecks and opportunities for End-to-End ILS process improvements and process synergies.
• Tracks and Documents upon a daily basis any opportunities for Continuous Improvement and process synergies.
• Updates NIMSC SharePoint Portal upon a weekly basis with any opportunities for Continuous Improvement and process synergies and recommendations.
• Delivers a monthly written Continuous Improvement Report detailing Opportunities for Continuous Improvement in Logistic Management and the Integrated Logistic Support chains; highlighting Problems Issues Trend and Analysis Risks and recommended Solutions.
• Foster and build strategic partnerships and effective customer relationship management within NCI Agency other NATO entities Commercial and Industry partners in execution of duties.
• Tracks and Documents upon a daily basis any Customer engagements.
• Updates NIMSC SharePoint Portal upon a weekly basis with any Customer Engagements Outcomes and recommendations.
• Delivers a monthly written Customer Engagement Report detailing Customer Engagements and Outcomes; highlighting Problems Issues Trend and Analysis Risks and recommended Solutions.
• Coordinate monitor and track all NIMSC Land/ Air Mission portfolio service Inventories and stock (level 1 level 2 and level 3 Consumables and Spares) in support of NIMSC Service and Project Managers; utilizing NATO tools and systems.
• Tracks and Documents upon a daily basis Inventory stocks (level 1 2 and 3 Consumables and Spares) collaborating with the Service Managers and Project Managers.
• Updates NIMSC SharePoint Portal upon a weekly basis the Inventory and Stock Level status and recommendations.
• Delivers a monthly written Inventory and Stock Level Report detailing status of all Level 1 2 and 3 Consumables and Spares; highlighting Problems Issues Trend and Analysis Risks and recommended Solutions.
• In coordination with the Senior Service Delivery Manager Land/ Air Business Unit- Mission Integrated Portfolio Team supporting Service Delivery Managers and Product Owners monitoring and tracking all NIMSC Land/ Air Business Unit Mission service obsolescence plans with a 5 year out perspective.
• Tracks and Documents upon a daily basis the Service Managers 5year Obsolescence Plans collaborating with the Service Managers.
• Updates NIMSC SharePoint Portal upon a weekly basis the Service Managers 5year Obsolescence Plan changes and recommendations.
• Delivers a monthly written Service Management 5year Obsolescence plan Report detailing changes to previous report; highlighting Problems Issues Trend and Analysis Risks and recommended Solutions.

Essential Skills Experience and Certifications

• Shall have a proven record in Customer Relationship Management and ability to communicate effectively with NATO civilian staff Military staff and Commercial Partner staff at all levels.
• At least 5 years prior Military Service.
• At least 3 years prior Commercial experience.
• At least 3 years prior NATO experience (in particular with NCI Agency).
• Shall have a thorough understanding of NCI Agency C2 structure and service lines.
• At least 3 years prior NATO experience (in particular with NCI Agency).
• Shall have a thorough understanding NCIA EBA tool set.
• At least 3 years experience using NCIA EBA tool set
• Shall have a thorough understanding NCIA ITSM tool set.
• At least 3 years experience using NCIA ITSM tool set
• Shall have a thorough understanding of NATO Allied Operations and Mission processes and procedures.
• At least 3 years experience of NATO Allied Operations and Mission processes and procedures.
• Shall have a thorough understanding of NATO DCIS processes and procedures.
• At least 3 years experience of NATO DCIS processes and procedures.
• Shall have a thorough understanding of NATO Acquisition processes and procedures.
• At least 3 years experience of NATO Acquisition processes and procedures.
• Shall have a thorough understanding of OLA and SLA processes and procedures.
• At least 2 years experience of NATO OLA and SLA processes and procedures.
• Shall have a thorough understanding of Commercial ILS and Acquisition processes and procedures.
• At least 2 years experience of Commercial ILS and Acquisition processes and procedures.
• Shall have a thorough understanding of Lean techniques when applied in a commercial environment.
• At least 2 years experience of applying Lean techniques in a commercial environment delivering value stream improvement to the EndtoEnd ILS Chain.
• Shall have a thorough understanding of Six Sigma processes and techniques when applied in a commercial environment.
• At least 2 years experience of applying Six Sigma techniques in a commercial environment delivering value stream improvement to the EndtoEnd ILS Chain.
• Shall be conversant with Microsoft Office tool set.
• At least 2 years experience of using the Microsoft Office tool set.
• Shall be conversant with Project Management tools and techniques.
• At least 2 years experience of applying Project Management tools and techniques.

Desirable Skills Experience and Certifications

• A holistic understanding of NATO Deployable and Mobile systems.
• A holistic understanding of NATO Static infrastructure.
• Experience in the development of documentation and report writing.
• Critical thinking and problemsolving ability approaching tasks and problems with an analytical mind.
• Able to function unsupervised for long periods.

Language Proficiency

• Shall be able to listen speak read and write in English to or above the NATO SLP 3333 ( good/minimum professional) in accordance with STANAG 6001.
• Shall have excellent communication written and verbal in English.

Working Location

• Brunssum Netherlands

Working Policy

• The service environment will be a normal office environment within the Host Nation complex but Remote and Mobile service delivery will be permitted as and when necessary; with the prior approval of the NCI Agency Senior Service Delivery Manager Land/ Air Business Unit- Mission Integrated Portfolio Team or his delegated staff.

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance