Executive Assistant to Head of School's Office
Share
Job Location:
Beverly Hills, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
DETROIT COUNTRY DAY SCHOOL
Position: Executive Assistant
Department: Head of Schools Office
Available: September 2025
Detroit Country Day School is a private independent co-educational non-denominational preschool through grade 12 college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics arts athletics and character development is prevalent across the curriculum. DCDS believes diversity equity and inclusion are educational imperatives for the intellectual social and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school.
Position Summary
The Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the schools leadership office. This highly visible and trusted position provides comprehensive administrative support to the Head of School Assistant Head of School and Chief Financial Officer.
The Executive Assistant serves as a liaison between school leadership faculty staff parents and external stakeholders. They ensure clear communication thoughtful scheduling and diligent follow-through on all tasks and initiatives. This role requires exceptional organizational skills discretion initiative and the ability to anticipate needs in a dynamic fast-paced PK12 educational environment. This is a full-time 12-month position working 40 hours per week.
Essential Responsibilities
- Provide administrative support to the leadership team (Head of School Assistant Head of School and Chief Financial Officer)
- Act as the first point of contact for the office greeting and assisting visitors parents faculty staff and students with professionalism warmth and discretion
- Manage incoming inquiries - phone calls emails and in-person requests ensuring timely and appropriate responses or redirection
- Maintain a welcoming and organized front office environment that reflects the schools values and mission
- Coordinate scheduling requests and meeting appointments ensuring seamless communication between leadership and all stakeholders
- Manage the Head of Schools calendar scheduling and coordinating meetings and events ensuring alignment with the master school calendar keeping up to date and managing changes
- Manage organize and distribute material for the Board of Trustees meetings and support Board of Trustees events
- Assist with special projects and initiatives as directed by the Head of School Assistant Head of School or Chief Financial Officer
- Handle sensitive information with discretion and confidentiality
- Manage the Schools calendars and any pertinent sub-calendars including but not limited to annual input and regular updates
- Act as a Designated School Official (DSO) for SEVIS supporting the Schools compliance and federal regulations related to international students.
- Perform other related duties as assigned by the Head of School Assistant Head of School and Chief Financial Officer
Qualifications
- High School Diploma or equivalent required; Associates or Bachelors degree preferred.
- 4 years of experience providing administrative or executive support; school experience is a plus
- Excellent verbal and written communication skills
- Strong organizational skills with attention to detail and ability to multitask
- Possesses time management skills with the ability to meet deadlines
- Proficient in Microsoft Office Google Workspace or similar software with the ability to learn new or updated software
- Ability to work independently or as part of a team
- Professional demeanor and commitment to student-focused service
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Work Environment
- Normal Office environment
Applying for the position
Interested candidates should submit letter of interest resume and references online at Experience:
IC
Key Skills
- Marketing & Promotions
- Attorney At Law
- Jni
- Airlines
- Art
About Company
Detroit Country Day School is a coed non-denominational private college preparatory school for preschool age 3 to grade 12 in Southeastern Michigan
