Accounts Payable Specialist

Hey there! Were VaynerMedia.

Were a contemporary global creative and media agency built to drive relevance and deliver real business results for our clients. Founded in 2009 were proudly independent with offices in London AmsterdamNew York Los Angeles Singapore Sydney Bangkok Tokyo and Mexico City.

Our work has been recognized by Cannes Lions The Clios and The Webby Awards and were part of the VaynerX family of companies.

At VaynerMedia culture is everythingand empathy is how we build it. We bring together people from all over the world across diverse backgrounds and disciplines to create ideas that live at the intersection of attention and culture.

Within Finance were a fast-paced collaborative and ever-evolving team that values curiosity initiative and accountability. And now were looking for a London-based Accounts Payable Specialist to join our Finance team and support our EMEA finance operations.

Who You Are

Youre detail-oriented organized and thrive in a collaborative environment. Youre not afraid of a high-volume fast-paced workflow and take pride in ensuring accuracy and compliance in every transaction. Youre a strong communicator who can balance efficiency with empathy when working with internal teams and external partners.

What Youll Do

Transaction Verification & Compliance

• Review and verify vendor invoices and credit card transactions to ensure compliance with internal policies.
• Perform due diligence on vendor accounts to validate legitimacy and billing accuracy.

Data Entry & Record Management

• Accurately enter and maintain invoice and payment data in the accounting system (NetSuite).
• Maintain organized electronic records to support financial audits and reporting.

Invoice Matching & Approvals

• Perform 2-way invoice-to-PO matching and route for approval.
• Investigate and escalate discrepancies collaborating with procurement and relevant stakeholders.

Payments & Reconciliations

• Prepare payment proposals and execute approved payments via the companys payment cycle.
• Reconcile vendor statements and corporate credit cards to ensure accuracy and proper documentation.
• Assist with reconciling media spend out-of-pocket expenses and third-party costs in partnership with the Commercial Finance team.

Vendor & Internal Liaison

• Serve as the main contact for vendor inquiries related to payment status or discrepancies.
• Setup new vendors within the system based on required/approved documentation and instructions provided by Finance/Legal teams (Vendor Service Agreements etc.)
• Build and maintain positive relationships with vendors and internal departments.

Reporting & Month-End Support

• Prepare staff claims summaries and assist with monthly closing tasks.
• Support audit preparation and provide financial data as needed.
• Process Improvements & Compliance
• Identify opportunities to streamline workflows and strengthen internal controls.
• Stay current with global financial compliance standards and internal accounting policies.

What Were Looking For

• 2 years of experience in Accounts Payable or general accounting (media agency experience preferred).
• Strong attention to detail organization and follow-through.
• Proficiency in NetSuite Google Workspace and/or Microsoft Office tools.
• Excellent communication and interpersonal skillsable to work with teams across time zones.
• A positive attitude and willingness to learn in a fast-changing dynamic environment.
• Prior experience in advertising marketing or media is a plus.

Heres how We Support You

We regularly review our benefits and are committed to providing a comprehensive programme for our people. Heres what we have to offer:

• Unlimited Holiday 1 Day Birthday Leave
• YuLife (online discount platform)
• Journey EAP - proactive and crisis support with life concierge services
• Enhanced Parental Leave
• Unlimited Coaching sessions which can be private and team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial Mental and Physical Wellbeing)
• Cash Plan with Medicash - Level 1 cover option to add partner 4 children can be added for free
• Virtual GP Skinvision 24/7 Health and Stress Helplines Discounted Gym Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

What you SHOULD KNOW about VaynerMedia

Think lab and not agency. We get excited about solving business problems not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. Were willing to break rules try new things and test hypotheses if it means better understanding our craft. Its fun!

We believe 100% that brands can be built on digital platforms and part of our model is built bottom up flipping the traditional advertising model and process on its head. We dont play to agency/industry norms and our culture and energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that and the opportunity to collaborate with the talented and enthusiastic crew work with big brands excites you as it does us. We cant wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender pregnancy marital or civil partnership status gender reassignment race disability sexual orientation religious belief part time or fixed term employment age or any other legally protected class.

Candidates must be authorised to work in the U.K.