Executive Administrative Assistant

Horsham, PA - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham Pennsylvania United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President U.S. Oncology Solid Tumor located in Horsham PA.

Per our J&J Flex Policy the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Duties & Responsibilities:

Team Collaboration: Work closely with administrative and leadership teams providing support and fostering teamwork.
Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
Leadership Support: Provide guidance to the broader administrative team ensuring alignment and efficiency.
Meeting & Event Planning: Organize leadership meetings and special events track action items and follow up to ensure smooth execution.
Travel Coordination: Arrange seamless domestic and international travel including managing expenses and reports.
Mastering Calendar Management: Prioritize and organize a busy schedule for the President ensuring optimal use of their time and commitments.
Policy & Procedure Support: Stay informed about company policies share important updates and help staff meet deadlines.
Document & Information Management: Prepare organizational charts maintain SharePoint files and keep directories up-to-date.
Recruitment Support: Collaborate with HR on job postings interviews and onboarding new leaders.
Onboarding & Transition: Help bring new team members onboard smoothly.
Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism

Required Minimum Education:

High School/Secondary Education or Equivalent required. Bachelors degree is preferred.

Required Knowledge Skills and Abilities:

7 years administrative experience in executive level support.
Highly organized and self-motivated capable of managing diverse tasks and interacting confidently with people at all organizational levels.
Possess excellent interpersonal skills with the ability to communicate effectively and build relationships with senior management and team members.
Maintain confidentiality and handles sensitive information with professionalism and discretion.
Skilled at balancing multiple priorities while adapting quickly to changing demands.
Demonstrate strong verbal and written communication skills.
Proficient in Microsoft Office Suite including Word Excel PowerPoint Outlook SharePoint Teams and Zoom.
Experienced in managing complex calendars via Outlook.
Work with a high sense of urgency while maintaining professionalism and attention to detail.
Excellent organizational skills with the ability to establish adjust and prioritize tasks within a broad scope of responsibilities.
Flexible and adaptable responding resourcefully in a fast-paced and ever-changing environment.
Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner.
Demonstrate strong collaboration skills partnering effectively with support teams and colleagues across departments.
The ability to manage complexity work with minimal supervision and adapt in a fast-paced environment is required

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

Required Skills:

Administrative Support Collaborating Cross-Functional Collaboration Microsoft Office

Preferred Skills:

Event Management Organizational Knowledge Presentation Development