Operations & Executive Assistant (German-speaking, Remote, Part-Time)

Im looking for a structured proactive Operations & Executive Assistant who can keep my business organized responsive and running smoothly.

I work as a consultant in e-commerce experimentation and optimization. My work is very client-facing and idea-heavy. I dont need another strategist. I need someone who enjoys order follow-through and clear processes and who can turn chaos into simple reliable systems.

If you like owning communication operations and admin and you enjoy making someone else more effective this might be a good fit.

Tasks

What youll be responsible for:

Communication & follow-up

• Triage my inbox draft and send replies for standard topics.
• Turn meeting notes or recordings into clear summaries and follow-ups.
• Make sure clients receive recaps next steps and documents after calls.

Admin invoicing & time tracking

• Create and send invoices based on agreements and tracked time.
• Track payments and send friendly reminders when necessary.
• Keep time tracking and basic documentation up to date for bookkeeping.

Project & client operations

• Maintain an overview of all active clients and projects.
• Prepare project timelines simple roadmaps and documents from my rough notes.
• Keep CRM / lead lists clean tagged and updated with next steps.

Content & outreach support

• Help structure and publish my newsletter (formatting links checks scheduling).
• Support simple outreach (sending templated emails tracking responses).
• Help prepare and upload course materials to the training platform.

Logistics & systems

• Book and coordinate travel (flights trains hotels etc.).
• Keep my calendar in order: meetings focus time buffers.
• Maintain and improve basic processes with checklists and simple automations (e.g. Zapier/Make/n8n Ill guide you where needed).

Requirements

Youll be a great fit if

• You are fluent in German and comfortable writing professional emails.
• You are confident in English for tools and some communication.
• You have 2 years of experience as an Executive Assistant Operations Assistant Project Coordinator or similar.
• Youve worked in or around agency / consulting / online business / e-commerce / SaaS.
• You like structure clarity and getting things finished.
• Youre not afraid to remind me about things I said Id do.
• You are comfortable working from voice notes and rough ideas and turning them into clean documents and tasks.
• You are reliable detail-oriented and prefer long-term collaboration over quick gigs.

Benefits

What I offer

• Remote work with flexible hours within European time zones.
• Part-time start (1520 hours/week) with room to expand.
• Direct collaboration with the founder: youll see everything and have real impact.
• A role where you can shape processes not just follow them.

Up for the challenge

Follow this link to apply -> tally(dot)so/r/7RXd02