Management Analyst III Public Works

If you have a curious mind that drives you to ask questions about current practices like to work with others to identify solutions that will lead to the development of best practices to improve and optimize business decisions this position is your ideal job! In this role you will be identifying and delving deep into the ins and outs of the Public Works Department data reports performance measures finance reports and other analytic tools. Once data is acquired the goal would be to transform it into meaningful and useful business tools to guide decision making. As an integral member of the management team you will be contributing to the long-term fiscal stability programmatic efficiencies and quality of services to the public.

This position might be perfect for you if:

• You have strong skills in working with numbers and presenting them clearly.
• You can explain complex financial concepts in a way thats clear to non-finance audiences.
• Youre approachable and collaborative and you take pride in helping colleagues achieve their goals.
• Youre resourceful and creative when tackling challenging or unfamiliar tasks.
• You enjoy investigating data to solve problems even when the answer isnt immediately clear.
• You pay close attention to detail and understand the importance of accuracy.
• You lead with integrity encourage teamwork contribute to policy development and support the Citys mission vision and values.

Reporting to the Director of Public Works and providing technical analytical support to the Public Works and Finance Team the major duties of the position include:

AP & Expenditure Monitoring:

• Monitoring and analyzing accounts payable activity to ensure compliance with City policies payment terms and vendor requirements.
• Reviewing high-dollar or complex invoices for accuracy proper documentation and budget availability.
• Assisting with accruals encumbrances and AP tie-outs during the monthly and year-end close process.
• Supporting process improvement to reduce AP backlog and improve vendor payment timeliness.

Contract Management & Compliance:

• Monitoring and administering the Procurement & AP divisions contract lifecycle including vendor onboarding insurance/COI tracking expirations and renewals.
• Ensuring contracts and related AP transactions comply with City policies state/federal procurement law and audit requirements.
• Facilitating and supporting Requests for Proposals (RFPs) and other solicitation processes.
• Maintaining the Citys contract repository in Workday/PlanetBids and ensuring documentation is current and complete.

Business Process Management:

• Supporting the Public Works & Finance team in evaluating and improving AP and contract workflows in Workday serving as a functional lead/super user.
• Developing and monitoring Key Performance Indicators for AP and contract management (i.e. vendor payment cycle times compliance rates contract expirations).
• Providing training and guidance to departments on proper AP and contract practices.

Other duties:

• Preparing audit and compliance reports related to AP and contracts serving as a division liaison during external/internal audits.
• Assisting Public Works Management in analyzing vendor spend contract utilization and cost-saving opportunities.
• Administering the Citys purchasing-card systems and resolving integration issues with Workday and the Citys banking partners.
• Managing ad-hoc special projects related to procurement AP or Finance as needed.
• May supervise assigned staff.

For more information on this position please visit the job description here.

Education and/or Experience:
Graduation from college with a Bachelors degree or coursework in Public Administration Accounting or a related field; and four years of responsible governmental administrative experience including two years of supervisory experience or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge Skills and Abilities:
Knowledge of the principles of municipal administration accounting and auditing budget and grants management; computer applications in administrative functions; related laws ordinances and regulations; principles of research statistical analysis and report preparation; supervision theory and practices. Ability to perform complex professional administrative and analytical work requiring sensitivity to issues; interpret and apply related laws ordinances and policies; conduct research; prepare and present reports; provide liaison to other City personnel other agencies and the public; establish and maintain cooperative working relationships; communicate effectively both orally and in writing.

Special Requirements:

Depending upon assignment possession of or ability to obtain an appropriate California drivers license and a satisfactory driving record may be required.

PHYSICAL DEMANDS

Frequent standing and sitting. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of items weighing up to twenty-five pounds such as files stacks of paper reference and other materials. Moving from place to place within the office; some reaching for items above and below desk level. Strength dexterity coordination and vision to use keyboard and video display terminal occasionally.

WORKING CONDITIONS

A generally clean work environment with limited exposure to conditions such as dust fumes odors or noise. Travel throughout the area is required.

APPLICATION PROCESS
All applicants are required to apply online at . The closingdate is Sunday January 4 2026 at 5:00 pm or until 100 qualified applications have been received.

Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to the completed application form as supplemental information but will not be accepted in lieu of an official application form. Applications will be screened and the most qualified candidates who best match the needs of the City will be invited to compete further in the examination process. Candidates who meet the minimum qualifications will remain candidates until a final offer is accepted by the candidate who most closely meets the requirements of the City. The City may conclude that none of the candidates even those who meet the minimum qualifications are appropriate for the position.

Successful candidates shall be required to:

• Complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America; and
• Pass a pre-employment medical exam including a TB screening; and
• Provide proof of a valid California drivers license and be insurable; and
• Pass a reference and background verification. References will not be contacted until mutual interest has been established.