Executive Secretary

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Executive Secretary

Workforce Development

Campus: Any Campus

Position number: B99678

Salary: $40307 to $43307

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee 401K plan with match thirteen paid annual holidays in addition to annual and sick leave days health and dental insurance tuition discounts and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:

Provides administrative support to an Executive Vice President Vice President or Assistant Vice President. Performs complex administrative support duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.

Minimum Qualifications:

Associate Degree earned from a regionally accredited institution and two (2) years of administrative experience. Experience may be substituted for the required education on a year for year basis up to two years.

Preferred Qualifications:

Associate Degree earned from a regionally accredited institution and three (3) years of administrative experience. Experience may be substituted for the required education on a year for year basis up to three (3) years.

Major Duties and Responsibilities:

• Provide complex administrative support for an Executive Vice President Vice President or Assistant Vice President and assigned division. Order and maintain necessary supplies interact with vendors facilitate communications with internal and external stakeholders procure needed materials inspect and troubleshoot division specific equipment facilitate any needed repairs from internal or external sources creation and maintenance of academic personnel recruiting financial and statistical records. Research and develop deliverables to support Executive and unit. Compile develop and prepare outgoing correspondence in both electronic and print format.
• Provide administrative support to EVP VP or AVP related to calendar assistance scheduling arranging logistics and coordinating travel to campus events community events meetings seminars conferences and events. Attends facilitates and operates campus and community events as needed to support the division and executive.
• Plan coordinate and implement unit initiatives according to best practices industry standards and organizational mission and policy.
• Oversee multiple budgets to include allocations travel disbursements purchasing receiving product verification inventory disbursements of inventory loan of inventory risk management of inventory account reconciliations financial reports and related communication with appropriate stakeholders.
• Communicate verbally and in writing using proper grammar spelling proof reading and professional language in all internal and external messaging while maintaining confidentiality and FERPA standards.
• Produce required work deliverables using a variety of technical tools and platforms specific to the supported division meeting required deadlines and quality standards.
• Create operate and maintain knowledge bases and databases that advance the college mission and the divisions objectives.
• Create process submit and maintain records in accordance with established procedures deadlines processes and policies.
• Other duties as assigned

Knowledge Skills and Abilities:

• Ability to effectively use interpersonal communication skills with emphasis on the initiation and execution of assigned duties in support of the college mission.
• Ability to work independently and/or as a member of a team to manage time and resources to prioritize focus and shift focus as needed to effectively and efficiently fulfill assigned duties.
• Knowledge and broad understanding of standard accounting procedures including budgets estimates price quotes purchasing and account reconciliation.
• Knowledge of confidentiality statutes and policies as they apply to FERPA and other institution programs
• Strong computer skills to include proficiency with MS Word MS Excel MS Access MS PowerPoint MS Teams and MS Outlook. This includes the creation and manipulation of spreadsheets. Ability to learn additional institution and division specific software platforms.
• Ability to produce and disseminate outgoing correspondence in both electronic and print format in accordance with industry standards.
• Ability to provide actionable insight and produce quality deliverables.
• Must be able to independently stand bend and lift as necessary to receive move unpack store and use materials weighing up to 30 lbs. and to do so with assistance for materials up to 50 lbs with or without accommodations.
• Ability to conduct research develop professional reports and prepare presentations of reports and research results for presentation by supported Executive and management staff.

To ensure consideration interested applicants must submit an application transcripts and resume online with application submission.

Human Resources Office Dept. 200

Motlow State Community College

Telephone TDD )

E-mail:

Website:

Motlow College is an EEO/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race color religion creed ethnicity or national origin sex disability age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment programs and activities.