Capital Improvement Program Manager (Exempt)

The City of Oakland is an equal-opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establishan environment that embraces the richness of culture community and individualism of employees.

Why join the City of Oakland Public Works Department

Situated at the heart of the Bay Area the City of Oakland is a vibrant diverse and exciting place to work. It is easily accessible on the forefront of Race and Equity work and a full-service organization with many innovative community services.

The City of Oakland Public Works Department Bureau of Design and Construction Project and Grant Management Division (PGM) is responsible for planning designing delivering and implementing Capital Improvement Programs in two major programs: Buildings and Facilities and Parks and Open Spaces.

The Capital Improvement Program Manager is responsible for a profile of approximately $400M for FY 23-25 delivering approximately 130 capital projects.

The Capital Improvement Program Manager plays a vital role in assisting City departments such as Library Parks and Recreation and the Police and Fire departments in implementing projects that help deliver essential services to the City. The position will be managing projects funded by multiple funding sources such as Measure Q Measure KK Measure U Prop 68 and State and Federal Grants.

The ideal candidate will be flexible solutions-oriented and able to communicate effectively with a team of project managers as well as City Council members and/or committee members. We offer wonderful benefits retirement plans a great organizational culture and much more!

• A Proven Leader. You will be tasked with guiding and encouraging others to accomplish common goals and provide a vision for the division.
• An Effective Communicator. You will need to establish rapport and maintain mutually productive relationships.
• Engaging. You engage others for input contribution and shared responsibility for outcomes.
• A Critical Thinker and Problem Solver. You can analytically and logically evaluate information propositions and challenges and come up with achievable options to advance the work of the division.
• Results Driven. You will meet organizational goals and customer expectations and make decisions that produce high-quality results by applying technical knowledge analyzing problems and calculating risks.
• Experienced and Skilled in Program Delivery. You possess considerable knowledge of public works best practices regulatory and technological trends and have a proven ability to improve project delivery that addresses diverse community needs and the Citys goal of delivering projects on schedule and budget.
• Accountable. You have a focus on accountability and will be expected to take charge of the department and hit the ground running with current projects and programs.

• Developing and implementinga robust and equitable Capital Improvement Program for the Department of Public Works.
• Managing the Public Works Capital Improvement Program and ensuring projects meet project scope schedule and budget as approved by Council.
• Managing Capital Improvement funding bonds grants and budget to maximize resource utilization to deliver Capital Improvement Programs.
• Overseeing the Departments project control and project delivery processes including improvements and implementing new changes to streamline project delivery.
• Preparing and reviewing reports to the City Administrator City Council commissions and other entities.
• Reviewing and overseeing the creation of new or updates to existing ordinances or policies that guide the work of the division.
• Monitoring legislative developments that relate to or may impact the work of the division and evaluating their impact on policies and procedures.

• Oakland has a wide variety of projects with different complexity and challenges that will encourage use of your creativity and experience in identify issues and resolving project issues.
• Oakland Public Works department has a strong organizational culture in which you will feel part of a team that collectively works to improve the city.
• You will work in a team environment that is focused on supporting our employees ability to do their best work.
• The Bureau of Design and Construction is a team of professional staff with a variety of experiences from architecture professional engineering construction management and inspection contract administration and management that work very well together to deliver common goal.

• You will need to address very enthusiastic community groups and demanding client departments with limited budget and resources.
• You may be faced with high staff turnover due to promotions and retirements carrying on tasks that are incomplete and following up with contractors citizens and in-house divisions.
• You will need to be organized to keep up with reports division budget changes and attend meetings.
• You will be tasked to explore alternative delivery methods that improve current delivery of project scope schedule and budget.

• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
• Attention to Detail: Focusing on the details of work content work steps and final work products
  
• Communication Informing:Proactively obtaining and sharing information
  
• Critical Thinking: Analytically and logically evaluating information propositions and claims
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality timely and cost-effective results.
• Handling Stress: Maintaining emotional stability and self-control under pressure challenge or adversity
  
• Innovative Problem Solving:Identifying and analyzing problems in order to propose new and better ways of doing things
  
• Interpersonal Handling & Resolving Conflict: Managing interpersonally strained situations
• Involving Others (Engaging Teams): Engaging others for input contribution and shared responsibility for outcomes
• Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions functions or teams
  
• Managing Performance: Ensuring superior individual and group performance
  
• Project Management: Ensuring that projects are on-time on-budget and achieve their objectives
  
• Strategic Thinking & Perspective: Evaluating immediate actions in context of achieving long range objectives
  
• Using Technology: Working with electronic hardware and software applications

The following qualifications are guidelines as the appointing authority has broad discretion in filling positions in this classification.

Education:
A Bachelors degree from an accredited college or university in engineering architecture landscape architecture planning design management business administration and management business development or a related field. A Masters degree is desirable.

Experience:
Three (3) years of progressively responsible experience in engineering project and program management architecture landscape architecture planning or other qualifying field including two years (2) in a supervisory capacity.

The Recruitment Process:

This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902. All applications received will be forwarded to the Oakland Public Works Department for consideration.

• 15 paid holidays
• Vacation 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
• Dental The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• Vision The City of Oakland pays for VSP full premium for employees and eligible dependents
• Sick leave Employees accrue 12 days per year
• Deferred Compensation 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Life Insurance Tuition Reimbursement Employee Training & Telecommuting.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.