Administrator, Leasing

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Allied is looking for anAdministratorLeasingto join ourteam in Toronto.

At Allied everything starts with purpose. IntheAdministrator Leasing you will support the day-to-day activities of our Leasing team through a broad range of administrative effect you will help develop the relationships that defineAlliedsposition as a provider of distinctive urban workspace.

Who are you

We are building upon our achievements at Allied and the future is exciting. How can we be so sure We have people like you: engaged professionals who consistently deliver their best.

Throughout your professional career you have stood out for your pursuit of excellence. You are self-motivated takeownershipand lead by doing so you elevate your team and collaborate towards your collective goals.

Above all youare excited byAlliedsmission and the contribution we make to enhance urban environments.

What will you do

Provide daily administrative support including document management correspondence courierrequestsand general office tasks
Serve as the first point of contact for lease inquiries andassistwith scheduling tours
Manage leasing invoices create purchaseordersandinitiateapproval workflows
Support leasing events and special projects as needed

Lease Management

Maintain electronic lease records and physical files
Track lease deals prepare internal status updates and respond to data requests
Draft offers LOIs and related documents reviewing for accuracy before execution
Prepare lease deal summaries and compile informationrequiredfor approvals

Marketing and Communications

Work with internal teams to develop leasing materials such as brochurespresentationsand invitations
Complete Matterport tours of available spaces and keep website vacancies updated
Communicate new or upcoming vacancies to brokers and research groups
Update broker distribution lists

Operational Support

Coordinate building measurementsfloorplansand area certificates
Support the leasing budget process
Contribute to new toolstemplatesand standard operating procedures

What are we looking for

2 to 5 years of administrative experience ideally in leasing propertymanagementor a related real estate field
Experience with lease documentation offers LOIs and approval workflows
Familiarity with lease administration systems such as Yardi or Angus Anywhere
Exposure to purchase orders and basic budgeting or expense processes
Awareness of Matterport Adobe Creative Suite and general marketing workflows
Strong administrative capabilities including document management correspondence and record keeping
Excellent written and verbal communication skills with a customer service mindset
Exceptional organization timemanagementand accuracy with solid analytical and problem-solving skills
Proficiencyin Microsoft WordExcel and PowerPointand comfort learning new tools
Ability to manage multiple priorities and work both independently and collaboratively
A positive resilient approach and a commitment to high quality work

Who are we

Allied Properties REIT (TSE:) is a leading owner and operator of distinctive urban workspace in Canadas major cities. Allieds business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work. Allied is listed as a 2025 Best Employer in Canada as part of Mercers Best Employers global certification which distinguishes organizations that demonstrate strong results in employee engagement organizational agility engaging leadership and talent focus.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender ethnicity origin sexual orientation disability and socioeconomic background.

Note: If you require any form of accommodation during the recruitment and selection process please let us know. We will work with you to provide as seamless a recruitment experience as possible.

Required Experience:

Unclear Seniority

Allied is looking for anAdministratorLeasingto join ourteam in Toronto.At Allied everything starts with purpose. IntheAdministrator Leasing you will support the day-to-day activities of our Leasing team through a broad range of administrative effect you will help develop the relationships that defi...