Administrative Assistant, Real Estate

As an Administrative Assistant you will be responsible for providing day-to-day administrative support to their respective team(s) including coordinating calendars meetings expenses events presentations travel correspondence and departmental initiatives.

Team Description

The successful candidate will join the European Real Estate (RE Europe) team part of the Real Assets group. Based in London the team is responsible for equity investments across a C$9 billion European portfolio and a global platform of C$49 billion. The RE Europe team invests with high-quality JV partners and in funds and platforms across sectors including housing logistics and data centres pursuing thematic investments to drive compelling risk-adjusted returns at scale.

Accountabilities:

• Proactively coordinates multiple calendars including scheduling internal and external meetings room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs monthly expense reporting and coordinates approval and processing of invoices. Updates CRM system as and when required.
• Assists in the creation of high quality on-brand communications reports and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements including flights hotels and visa requirements as needed. Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
• Provide support and holiday coverage as required.
• Any adhoc administrative tasks which may occur in line with the teams needs.

Qualifications :

• High school diploma required college diploma or bachelors degree preferred.
• Proactive self-starter who takes initiative owns projects and meets deadlines aligned with business objectives.
• Relevant administrative support experience in a fast-paced professional environment
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills both written and verbal in English
• Proven attention to accuracy and detail highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive deadlines.
• Experience with complex calendar coordination booking high-profile meetings and events scheduling travel and performing the expense reimbursement process.
• Working knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.

Additional Information :

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At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work :

No

Employment Type :

Full-time