Recruitment Technician

CLASSIFICATION SUMMARY:
This class is the fourth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs projects executive staff and elected officials. Incumbents provide specialized paraprofessional support to a program or function that requires sufficient subject-matter knowledge and expertise in an assigned field to reconcile and verify the work of others; coordinate processes; implement policies and procedures and provide technical assistance to higher level staff.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Specialist in that it serves as a subject matter expert in providing specialized paraprofessional functional/program support and may serve as a lead worker or directly supervise the work of others.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
May serve as a lead worker assigning work and monitoring work completion. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Assists in a variety of recruitment activities for departments and divisions;

• Prepares job bulletins advertisements and recruitment information as directed;

• Develops and makes logistical arrangements for oral written and performance tests;

• Administers scores tests and notify applicants of interview/test results;

• Performs applicant screening test development and administration;

• Preparing interview materials and processing job offers;

• Scheduling interviews;

• Conducting employee on-boarding process;

• Providing assistance to applicants;

• Prepares updates and reports on recruitment status and eligibility lists;

• Maintains recruitment files on all positions in accordance with mandated records retention schedule;

• Processing and tracking vacancy requests;

• Assists professional staff in gathering and verifying data and maintaining the classification and compensation plans;

• Prepares maintains and updates job descriptions;

• Prepares and processes personnel action documents related to hiring new employees promotions demotions merit salary adjustments resignations terminations and dismissals;

• Conducts background investigations and communicates information to Human Resources leadership;

• Receives and responds to internal and external customer inquiries. Researches analyzes troubleshoots and provides information and support related to functional area or program assignment.

• Coordinates monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.

• Prepares maintains and updates system information databases tracking systems logs correspondence and/or other related documents; oversees and provides for the maintenance of files records data and functional/program documentation.

• Assisting employees with benefit questions and processing benefit transactions;

• Working with benefit providers to resolve discrepancies or issues;

• Assisting with FMLA documentation;

• Assisting with retirement/separation consultations;

• Performs related duties as assigned

EDUCATION AND EXPERIENCE:

• High School Diploma or GED and four (4) years of related experience including two (2) years paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment;OR
• Associates degree (or 60 units) in a related field such as business administration and two (2) years of paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment

LICENSING/CERTIFICATIONS:

• None required

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English both orally and in writing

Highly Desirable Qualifications:

• Experience using NeoGov and/or other Talent Management/HRIS systems

UNION MEMBERSHIP:

Regular full-time and part-time positions in this classification within the Human Resources Department are considered Confidential and are therefore unrepresented.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions if required.

• Upload resume cover letter proof of degree (transcript) or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time part-time regular and temporary assignments. There is currently one (1) full-time vacancy in the Human Resources Department.

Selected candidate(s) must pass a thorough background investigation

NOTE: For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.

Employees are required to participate in the Citys direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.

REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify please contact DHS. you have any questions regarding this recruitment please contact Annette Adams at .

NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.