Operations Intern Custom Programs

Absolute Internship is seeking a highly organized proactive and detail-oriented Program Operations Intern to support the planning coordination and execution of faculty-led programs around the world. This role plays a vital part in delivering exceptional educational travel experiences in collaboration with university partners across multiple regions.

The ideal candidate combines strong logistical and operational skills with a global mindset and an interest in international education. They bring cultural curiosity adaptability and a passion for creating seamless high-quality programs that run smoothly from planning to completion.

You will collaborate closely with teams across Absolute Internshipincluding Corporate Engagement Marketing and Enrollmentas well as directly with university faculty to co-design and implement impactful experiential learning programs.

WHO WE ARE

• Were travelers innovators thinkers and doers
• We help students discover the world
• Open and collaborative we all work together
• Were small but mighty and global - we have programs all around the world
• Our Absolute company culture is vibrant international diverse and definitely unique

WHO YOU ARE

• Strategic You see the big picture and plan effectively.
• Adaptable You thrive in a fast-changing multicultural environment.
• Culturally fluent Experienced in navigating diverse social norms manners and expectations across Asia.
• Communicative Clear professional and empathetic in all interactions.
• Collaborative You build strong relationships across teams universities and local partners.
• Organized Nothing slips through the cracks on your watch.
• Problem-solver Calm and resourceful when challenges arise especially in complex international contexts.
• Tech-savvy Confident with tools like Trello Asana or Google Workspace.
• Process-minded You embrace change and help build better systems.

KEY RESPONSIBILITIES

• Program Execution & Logistics

  • Booking and paying activities and coordinating with vendors
  • Preparing the Master sheets and the Kanbanchi boards for each program
  • Prepare pre-departure materials including emails webinar links orientation slides handbooks and calendars
  • Prepare welcome packs
  • Support with pre-departure communication: Whatsapp groups emailing lists Hubspot properties and documents Kahoots Code of Conducts Moving students through different stages on Hubspot etc.
  • Supporting the Housing allocation/roommate assignment and communicating with the participants.

• Stakeholder & Student Engagement

  • Work with Marketing to support promotion and student engagement.
  • Collect and share feedback to inform future improvements.

• Operational Efficiency & Quality

  • Maintain accurate records of budgets logistics and itineraries.
  • Apply a systematic approach to planning and documentation.
  • Support process improvements and SOP implementation.
  • Ensure high standards of detail service and quality.

IDEAL QUALITIES AND EXPERIENCE

• Education in International Education Business Tourism Hospitality or a related field
• Minimum 2 years of experience in program coordination logistics or project management within an international or multicultural context
• Demonstrated excellence in logistics planning and itinerary development
• Strong communication skills and experience working with diverse stakeholders
• Customer-service orientation and flexibility in fast-paced environments
• Proficiency with Google Workspace and project management tools (Trello Asana etc.) is a plus
• Fluency in English required; additional languages are an asset

Equal Opportunity Employer Statement

Absolute Internship is committed to fostering an inclusive workplace where diversity is valued celebrated and respected. We look forward to welcoming a passionate and skilled individual to our team!