Executive Assistant and Office Manager
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Junior
Were building cutting-edge LLM-powered tools to supercharge the investment research process for private market investors. Our clients include several of the worlds top 10 private equity and consulting firms and are responsible for investing billions of dollars annually. Were a profitable bootstrapped company with a growing team of 17 based in London and NYC.
You can read more about the company mission & values here
Role Description
Were hiring an Executive Assistant and Office Manager to support our CTO and keep our New York office running smoothly. Youll be the front-of-house heartbeat of the NYC office: shaping a welcoming organised workspace coordinating culture-building initiatives and ensuring day-to-day operations run seamlessly. At the same time youll be a trusted partner to the CTO - managing calendars and travel supporting communication and workflow and anticipating needs to keep priorities moving.
This role is ideal for someone with 3 years of experience in workplace experience office coordination EA support or operations - ideally in consulting private equity or high-growth tech - who wants variety ownership and impact in a growing start-up.
This is an in person role MondayFriday.
Responsibilities
Workplace Experience & Culture:
Serving as the primary front-of-house contact offering warm concierge-level support to employees guests and vendors
Coordinating team lunches internal events socials and ad-hoc celebrations
Assisting with internal communications announcements and culture initiatives
Looking for opportunities to elevate the workspace and overall employee experience
Helping with company offsites
Executive Support:
Managing the CTOs calendar with strong judgement and clear prioritisation
Coordinating travel itineraries logistics and meeting preparation
Supporting inbox organisation follow-ups and internal communications
Tracking action items deadlines and workflows across ongoing projects
Acting as a reliable point of contact between the CTO and internal/external partners
Anticipating needs solving problems proactively and escalating when appropriate
Handling confidential information with professionalism and discretion
Office Operations & Workplace Management:
Overseeing day-to-day office operations to ensure the space is tidy functional and fully stocked
Managing relationships with building management vendors and service providers
Coordinating onboarding and offboarding: desk setup equipment office access and welcome materials
Managing inventory and ordering of supplies snacks equipment and general office essentials
Coordinating with building management maintenance security and external vendors
Managing mail deliveries and general office correspondence
About You
We are looking for someone who:
Has 3 years of experience in EA office management workplace experience or operations
Is ultra-organised with exceptional attention to detail and the ability to manage shifting priorities
Is highly responsive with strong judgement around scheduling prioritisation and time management
Operates with discretion maturity and high emotional intelligence especially when handling sensitive information
Is naturally proactive anticipating needs and solving problems before they arise
Has excellent written and verbal communication skills able to communicate confidently with executives teammates and external partners
Is tech-savvy and comfortable adopting new tools to streamline systems and boost efficiency
Cares deeply about team culture and creating a warm enjoyable and productive workplace
Is based in New York fluent in English and has the right to work in the US
Bonus points if:
Youve worked in consulting private equity finance or high-growth tech
Youve supported senior leaders or operated in fast-paced high-standards environments
Benefits
All the usual benefits (competitive pay healthcare gym etc)
Plus some unusual benefits:
International travel - opportunity to travel to and work from New York and London as well as company offsites (the last one was in Greece!)
Office onsite chef-prepared meals
Significant equity
How to Apply
If youre excited about building a high-performance environment and supporting leadership at the highest level wed love to hear from you. Email us at with your CV and a brief introduction. Please include:
Your CV
Answers to the following questions:
What are three ways an EA can materially improve the productivity of a CTO or technical leader
What does excellent operational support look like to you
How do you think about building culture in an early-stage start-up
This is a critical hire. Youll work closely with the CTO and US team becoming a trusted partner in helping the business operate smoothly and scale effectively. If youre highly organised proactive and enjoy creating an excellent environment for others to excel wed love to meet you.
Required Experience:
IC
Key Skills
- Administration And Accounting
- Patient Care
- Data Entry
- office supplies
- General studies
- Excel
- Front Desk Reception
- Scheduling
- Front Office
- Detail oriented
- Organization skills
- Telephoning skills
- Administration And Secretarial
- Office Management
- Word Processing
