Facilities Administrator

Melbourne - Australia

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Facilities Administrator Epping VIC

Location: Epping VIC
Company: BGIS Market Environment
Employment Type: Full-Time Permanent On-Site Flexible Hours
Other Information: Free On-Site Parking

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative people-centred and sustainable services across essential industries. We support clients through a commitment to safety collaboration operational excellence and continuous improvement.

Purpose of the Role

BGIS is seeking a dedicated and organised Facilities Administrator to support a busy and varied operational environment within a large multi-use market precinct.

You will play an essential role in coordinating contractors supporting compliance processes managing documentation and ensuring smooth day-to-day operations. Working closely with the Facilities Management team and wider BGIS colleagues you will contribute to a culture of safety teamwork and service excellence.

The ideal candidate is warm proactive steady under pressure and enjoys being the supportive hub that keeps a small close-knit team running smoothly.

Please note that this is based at a Drug & Alcohol Free Site and Random Testing is carried out on-site regularly.

Key Responsibilities

Coordinate contractor and specialist vendor access for both reactive and planned maintenance.
Support the Facilities Management team in the delivery of contract requirements and client expectations.
Manage document control general administration office coordination and reporting tasks.
Prepare track and maintain contract documentation including reporting for internal and client use.
Assist with contractor compliance ensuring all documentation and access requirements are met.
Allocate update and monitor work orders for planned corrective and reactive tasks.
Ensure adherence to OH&S Environmental and Quality management systems.
Maintain schedules and records for subcontractor attendance and planned works.
Support incident hazard and near-miss reporting and follow-up activities.
Contribute positively to team meetings communication and collaborative initiatives.
Build and maintain strong relationships with stakeholders vendors and onsite personnel.

Education Experience & Skills

Essential:

Proven administrative experience ideally within facilities management property projects or a service-based environment.
Strong customer service skills and the ability to build warm professional relationships.
Experience working with QA OH&S and environmental systems.
Ability to prioritise and multi-task in a fast-paced diverse environment.
Strong attention to detail and confidence managing multiple streams of activity.
Competency in Microsoft Office (Word Excel Outlook).
Understanding or experience with CMMS systems (highly regarded).

Desirable:

Qualifications in Facilities Management Business Administration or a related field.
Knowledge of building services maintenance processes or operational environments.
Training in OH&S QA or environmental systems.
Current First Aid Certificate (highly regarded).

Workplace Flexibility

This position is 100% on-site within a vibrant market-style precinct. Flexible start/finish times are available. As your skills grow there may be opportunities to expand responsibilities or progress into other roles across BGIS.

Why Join BGIS

Youll be part of a supportive close-knit team with space to grow your skills and confidence.

Key Benefits Include:

AFR Best Places to Work 2024 & 2025
Winner Inspiring Workplaces Award 2025
Endorsed by Work180 for gender equity & flexibility
Health & wellbeing support: EAP wellness programs flu vaccinations
Career development secondments & internal mobility
2 paid volunteer days annually
2024 Work180 Most Improved DE&I Award
WGEA Compliance Certification

How to Apply

If you are a proactive and organised Facilities Administrator who enjoys variety community-centred environments and being the reliable support behind a strong operational team we would love to hear from you.

BGIS is an equal opportunity employer. We encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals people with disability and culturally diverse communities.

Eligibility

Applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity safety sustainability and continuous improvement.

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Required Experience:

Unclear Seniority

DescriptionFacilities Administrator Epping VICLocation: Epping VICCompany: BGIS Market EnvironmentEmployment Type: Full-Time Permanent On-Site Flexible HoursOther Information: Free On-Site Parking We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elde...