Executive Team Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Are you a highly organised and proactive Executive Assistant with property management experience looking for an exciting opportunity JLL is seeking a skilled Property Management Executive Assistant to join our Property & Asset Management (PAM) team in Western Australia.

About the role

Join JLLs dynamic Property & Asset Management team in Perth as a Property Management Executive Assistant where youll provide essential administrative support to our senior executive team across multiple property segments including Office & Industrial Retail and Commercial properties.

This is an exciting opportunity for an experienced Executive Assistant to take on a specialised role within Australias leading commercial real estate services company supporting high-level property management operations and client relationships.

Key Responsibilities:

Executive Support & Administration

• Provide comprehensive administrative support to WA Executive Directors and senior team
• Manage complex calendars travel arrangements and expense processing for multiple stakeholders
• Handle specialised property invoicing across EOS Retail and Commercial segments
• Process payment requests and maintain financial documentation

Property Management Operations

• Maintain bank guarantee registers and Management Agreement libraries
• Draft execute and track Management Agreements (MAAs)
• Coordinate lease renewal administration and raise leasing fees
• Manage vendor invoice payments and corporate debtor processes
• Track property inspections and variable outgoings audits

Team Coordination & Events

• Organise management meetings quarterly presentations and awards submissions
• Coordinate new starter onboarding including IT setup building access and training schedules
• Plan team events including Christmas functions and client meetings
• Manage distribution lists and SharePoint access permissions

Business Development Support

• Support business development activities and pitch document preparation
• Coordinate marketing activities for retail leasing including digital platforms
• Assist with award submissions and recognition programs

Sound like you This is what were looking for:

• Minimum 3 years experience in an Executive Assistant or administrative role preferably within property management or real estate
• Strong organisational skills
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office suite and property management software
• Experience with legal documentation and financial processes
• Ability to work autonomously while supporting diverse stakeholder requirements
• Strong attention to detail particularly for compliance and financial documentation
• Experience in a fast-paced corporate environment with demanding deadlines

What can you expect from us

• Competitive salary and benefits package
• Opportunity to work with Australias leading property management team
• Professional development and career advancement opportunities
• Collaborative and supportive team environment
• Modern Perth CBD office location
• Flexible working arrangements

As an organisation we dont just accept that we are a place of many different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why for more than a decade we continue to rank among the Worlds Most Ethical Companies. We support applications from all underrepresented groups including Aboriginal and Torres Strait Islanders LGBT people with disability and people of all age religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today quoting job reference numberMPREQ468407

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.