Administrative Assistant

Disclaimer: Please be advised that the most accurate and up-to-date information about our open rolesincluding job descriptions compensation and benefitscan only be guaranteed on our official job board. For the latest listings and details please visit: US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD

Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker were empowering traders to take control of their financial destiny. How do we do it We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out NinjaTrader equips traders with award-winning software and brokerage services to navigate the worlds leading financial markets with confidence.

Our growth story is nothing short of exhilarating. Since 2003 NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide.

But were not stopping there. Were constantly evolving pushing boundaries and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools real-time support and a community of like-minded traders.

So why work at NinjaTrader Here youre not just part of a team; youre part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection professional development and employee recognition initiatives. Sounds too good to be trueTake it from our employees.

Join us as we redefine whats possible in trading advocate for our customers and continue our journey toward becoming the worlds top retail-focused trading platform in the world.

What youll do:

Provide administrative support to senior leaders across multiple departments including assistance with calendars travel arrangements and internal coordination. Youll manage a variety of tasks such as coordinating client and vendor on-site visits organizing team events and documenting new processes. Youll also build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows.

In this role you will:

• Support the Chief Technical Officer Chief Product Officer and Chief Brokerage Officer with light calendar and travel coordination
• Perform administrative tasks such as maintaining department distribution lists documenting processes and organizing larger team meetings
• Collaborate effectively with immediate team members and internal partners to build strong working relationships
• Anticipate team needs by identifying opportunities to improve processes and enhance efficiency

What youll need:

• 25 years of office support experience preferably in a tech environment
• Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards
• High school diploma or equivalent required; undergraduate degree preferred
• Proficiency in Microsoft Office programs (Word Outlook Excel PowerPoint) with a willingness to learn new software and technologies
• Strong command of English grammar and the ability to interpret data charts and numerical information
• Effective interpersonal written and verbal communication skills
• Strong follow-through with the ability to take direction capture notes and work independently
• Reliable team player who can work both independently and collaboratively under tight deadlines
• Proactive attitude strong work ethic and eagerness to learn and grow

Compensation:

The salary range for this role will be $80000 - $90000 addition this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

Location:

This role is based in Chicago IL. We are not open to remote candidates for this role

Hybrid:

For Chicago-based employees we follow a hybrid work schedule: In-office Tuesday through Thursday with remote work on Mondays and addition to these weekly remote days we offer:

• 10 additional flex remote days annually
• 5 Company Wide Office-Optional weeks tied to major holidays

Our Core Benefits Include:

• Generous PTO
• 7 Paid Holidays Annually 5 Conditional Holidays Annually
• 1 Service Day Annually
• 401k with 3.5% Company Match
• Paid Parental Bonding Leave
• Health Vision Dental Coverage
• Life and Disability Insurance Covered 100% by NinjaTrader

We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression or veteran status. We are proud to be an equal opportunity workplace.