Project Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Project Assistant is assigned to the Thailand Resident Mission (TRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Bangkok.

You will report to designated international staff and officer.

Your Role

As a Project Assistant you will perform a full range of support responsibilities to multi-sector projects for Thailand and the region working with sector and thematic teams. These include: (i) monitoring project processing and implementation activities; (ii) supporting recruitment of staff consultants and resource persons; (iii) contributing to project documents preparation and quality checks and (iv) supporting knowledge events capacity building activities workshops seminars and conferences.

You will:

• Support project and administration teams in carrying compliance check of draft loan/grant and technical assistance (TA) documents project completion report (PCR)/technical assistance completion report (TCR)s before final submission of the documents.
• Support project and administration teams organizing loan/grant and TA processing/pipeline data from ADB project systems such as Operations Dashboard and eOperations system.
• Coordinate and follow up on multiple meetings and schedules related to TRM and sector and thematic teams project processing programs with stakeholders and participate in missions.
• Provide logistical support and participate in Thailand project-related meetings. This includes supporting knowledge events capacity building activities workshops seminars and conferences.
• Ensure that project officers are reminded of the timelines on different documents inputs and agreed actions with stakeholders outside the division.
• Ensure that project-related logistical requirements are attended to including facilitation of project-related missions meeting arrangement and transportation arrangements.
• Maintain related computer-based information system documents records and files for assigned projects.
• Accomplish other tasks to assist TRM teams on project processing and administration for Thailand and the region to ensure completeness of documentation and compliance to the corporate standards.
• Perform other responsibilities as may be assigned and reflected in your workplan.

You will need:

• Bachelors degree in business administration environmental management urban planning or related disciplines.
• At least 5 years of relevant professional experience including experience coordinating with government and public agencies in Thailand.
• Proficiency in Excel (can maintain complex spreadsheets) PowerPoint and SharePoint.
• Familiarity with videoconferencing tools (MS Teams Webex).
• Experience collaborating in a multicultural environment as a constructive team member.
• Exercise judgement on matters of confidentiality and those requiring urgent attention especially in the supervisors absence.
• Experience arranging logistics/ event organization.
• Proficiency in written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for TL1.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of Thailand

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment..

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila Philippines and is composed of 69 members 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous inclusive resilient and sustainable Asia and the Pacific while sustaining its efforts to eradicate extreme poverty. ADB combines finance knowledge and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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