Senior Administrative Assistant
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Job Location:
Norman, OK - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Required Education and Experience: High School Diploma or GED
- 36 months administrative support experience.
Skills:
- Must be detail-oriented and have good proofreading and composition skills.
- Must be able to complete work within deadlines.
- Must have advanced knowledge of Microsoft Office Suite (Excel Word PowerPoint)
- Must be highly organized and able to handle multiple projects.
- Must be able to communicate well and build rapport quickly with staff.
- Must have strong initiative to solve problems.
- Must have good written and oral communication skills.
Certifications: None
Advertised Physical Requirements:
- Physical:
- Sit for prolonged periods.
- Communicate effectively and listens.
- Engages in repetitive motion.
- Stand reach stoop and bend.
- Environmental:
- Standard Office Environment.
Supervision: No Supervisory Duties
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The Senior Administrative Assistant provides office and project support for Institutional Research & Reporting including scheduling financial management project management and records administration as needed to support office operations.
Essential Duties:
- Performs support-oriented job duties to a Department Head or Manager.
- Duties are complex and of an advanced nature to include but not limited to maintaining files scheduling appointments managing inventory typing preparing reports and correspondence distributing information conducting research and computation managing office procedures assisting with budget preparation and coordinating activities.
- Maintains office files that may be of a confidential nature such as patient or personnel information.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Makes travel arrangements.
- Receives incoming calls for office personnel and refers calls to appropriate personnel.
- Records messages or responds to caller with routine information.
- Serves as a contact person for employees or the outside public.
- Monitors and orders supplies for the office and completes requisitions.
- May sign associate forms as authorized by the supervisor.
- Responsible for typing and proofreading letters manuscripts lectures grant proposals and medical information.
- Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor.
- Drafts replies to such correspondence with minimal instruction.
- Prepares various reports such as office supply expenditures and student or resident rotation schedules.
- Distributes various forms of information to office personnel such as mail or newsletters.
- Performs statistical business research and routine computations that require knowledge of mathematics.
- Assesses office procedures and makes necessary changes in order to improve office functioning.
- Assists in personnel selection of the clerical staff.
- May assume responsibility for training assigning and checking work of subordinates.
- Assists in the preparation of budgets.
- Responsible for maintaining budgetary records and approving expenditures.
- Plans coordinates and expedites special activities or projects that require specialized training or creative thought.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
