Executive Operations Assistant

Support Global Operations from Lebanon

Azurreo is a global leader in telecom and IT outsourcing with 250 international projects delivered across more than 25 countries. We operate in a fast-paced multicultural and fully remote environment anchored in professionalism reliability and operational excellence.

We are seeking a highly organized detail-oriented and proactive Executive Operations Assistant to support our management team and ensure smooth day-to-day operational administrative and financial coordination.

This is a mid-level role designed for a structured dependable professional who enjoys supporting leadership and keeping operations running efficiently.

Tasks

Your Mission: What You Will Support

You will act as the operational backbone assisting the management team. Your responsibilities fall into four core areas:

1. Executive Assistance & Operational Coordination

• Manage calendars and schedule meetings across time zones.
• Prepare agendas briefing notes and meeting materials.
• Track follow-ups deadlines and ongoing activities.
• Facilitate clear and timely communication between departments and management.

2. Administrative Support & Documentation

• Organize and maintain internal documentation and structured filing systems.
• Prepare professional documents reports presentations and summaries.
• Coordinate with various departments (Sales Projects Finance) on routine tasks.
• Ensure accuracy and consistency across all administrative workflows.

3. Financial & Billing Support

• Assist with client invoicing processes ensuring accuracy and timely delivery.
• Track payments and maintain updated logs.
• Support financial reporting and preparation of supporting documentation.
• Handle confidential financial documents with discretion.

4. Client & Stakeholder Coordination

• Act as a professional point of contact for clients partners and service providers.
• Follow up on pending items and ensure timely responses.
• Coordinate travel logistics (flights accommodation itineraries) when required.

Requirements

What You Bring to the Team

Essential Requirements

• Bachelors degree in Business Administration Management Finance or related field.
• 25 years experience in executive assistance operations or administrative coordination.
• Excellent communication skills and a professional polished demeanor.
• Strong attention to detail organization and time management.
• Proficiency with Microsoft Office (Excel Word PowerPoint) and cloud tools (Teams SharePoint).
• Based in Lebanon with a reliable remote work setup.
• Ability to work effectively with international teams and adapt to shifting priorities.

What Will Make You Stand Out

• A proactive mindset you anticipate needs before they arise.
• Maturity discretion and a strong sense of responsibility.
• Ability to manage multiple tasks while maintaining accuracy.
• Interest in developing long-term within the company.

Who Should Apply

Youre a great fit if:

• You thrive in a structured professional and fast-paced remote environment.
• You communicate clearly and manage responsibilities without constant supervision.
• You enjoy supporting leadership and coordinating between teams.
• You value precision organization and ethical professionalism.
• Youre detail-oriented solution-driven and eager to learn.

Benefits

Why Youll Love Working at Azurreo

• Competitive USD-based compensation
• Full remote work from anywhere in Lebanon
• Direct exposure to international teams and senior management
• Opportunities for growth training and skill development
• Structured onboarding and continuous support
• Paid vacation and public holidays

If you are a motivated operations professional looking to grow within a global organization wed love to hear from you.

Please submit your CV and a brief cover letter explaining why you are the right fit for the Executive Operations Assistant role at Azurreo.