Sr. Administrative Assistant

Our Company

Changing the world through digital experiences is what Adobes all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images videos and apps and transform how companies interact with customers across every screen.

Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization and we know the next big idea could be yours!

The Opportunity

We are looking for a motivated Sr. Administrative Assistant to support 4 Senior Directors in our Americas Professional Services organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage onsite logistics events and assist direct staff and others in the department as will maintain calendars manage staff meetings and commitments provide onsite support regularly organize department communications and key events both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below.

What youll do:

• Executives calendar and meeting management maintain executives calendar coordinate meetings conference rooms catering and other logistics as necessary.
• Arrange corporate travel and meetings by developing itineraries and agendas booking transportation and arranging hotels and meeting rooms domestic & international.
• Process business expense reimbursement requests invoices and manage POs.
• Ad-hoc requests to support the team including All Hands planning offsite eventplanning/coordinationexternal meetings escorting guests onsite & team building activities.
• Manage staff meeting agendas as well as attend and capture key outcomes and actions.
• Coordinate assistance with office space equipment software office-related matters and events.
• Be onsite in office regularly and able to assist with in person needs and tasks.
• Ability to travel occasionally to provide on-site support at team offsite events.
• Manage team access to shared databases (SharePoint OneNote Wiki).
• Regularly collaborate with cross-functional Administrative & Executive Assistants.

What is needed:

• Bachelors Degree or equivalent work experience
• 5 years of experience as Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook OneNote Word Excel PowerPoint and Teams) Slack and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible embrace change and manage uncertainty all while thriving in fast-paced environment.
• Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
• Demonstrated capacity to work autonomously handle complex assignments and show initiative and follow-through.
• Team player with strong interpersonal skills who partners well develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

At Adobe for sales roles starting salaries are expressed as total target compensation (TTC base commission) and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and fair chance ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting) the application window will remain open until at least the date and time stated above in Pacific Time in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location no specific application window applies and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be anEqual Employment Opportunityemployer. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law.Learn more.

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