Senior Administrative Coordinator Avionics Operations (Onsite)

Date Posted:

Country:

United States of America

Location:

HIA32: Cedar Rapids IA 400 Collins Rd NE Cedar Rapids IA 52498-0505 USA

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

U.S. citizenship is required as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

Our Avionics team is seeking an Executive Administrative Assistant to support the Vice President of Avionics Operations and members of the senior leadership team.

You will work closely with global business leaders across Collins Aerospace and RTX. The successful candidate can effectively manage under time constraints in a fast-paced work environment and can multi-task. The candidate must be a self-starter detail-oriented technically savvy and possess excellent organizational skills as well as excellent written and verbal communication skills. The role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role requires a high level of professionalism and the ability to maintain discretion and confidentiality of information. This is an onsite position located in Cedar Rapids Iowa.

What You Will Do:

• Strong organizational skills to proactively manage priorities between the business to ensure leaders are supported in a balanced manner

• Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization proactively looking ahead and adjust or deconflict often using their understanding of communicate and understood priorities to make decisions

• Proactive email management and alerting to executive priority actions

• Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of a collaborative relationship with all the administrative staff within Avionics and proactively create a support infrastructure for effective coordination

• Assist in the preparation of agendas briefings correspondences PowerPoints spreadsheets ordering supplies and meals for Staff Meetings and All Hands meetings and other events as needed

• Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools

• Process expense reports and invoices in a timely manner in accordance with company policies and procedures

• Schedule and coordinate logistical details for virtual meetings face-to-face meetings and team events such as agendas guest speakers conference rooms virtual recording and virtual break out rooms (via zoom) catering digital technology support and more

• Proactively support the team with necessary information flow & proper distribution to the department (emails staff meetings skip levels all hands town halls one-on-one meetings team events)

• Schedule and attend staff meetings and all hands record and distribute meeting notes capture action items execute assigned tasks and handle other routine communications. Support other meetings as needed to capture notes

• Support team documentation activities: ensuring all documentation is up-to-date organized and accurate including email distribution lists shared files Teams channels organizational charts websites etc.

• Support the onboarding and personnel exit process

• Travel up to 15% for meeting support

• Orders supplies and perform other administrative/clerical and ad-hoc tasks as assigned

• Work collaboratively with other Avionics Executive Administrative Assistants and provide back up support while others are out of the office

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience

• Previous administrative experience supporting multiple executive leadership positions

Qualifications We Prefer:

• Excellent time management and organizational skills with attention to detail and responsive to customer needs

• Self-starter willing to learn and grow ideally interested in technology and people growth

• Professional and courteous; excellent written and verbal communication skills

• A team player who is proactive flexible results-oriented and comfortable in a fast-paced changing environment and able to work independent with minimal direction

• Highly dependable trustworthy and able to manage conflicting priorities and deadlines

• Ability to learn processes and tools quickly with minimal training

WHAT WE OFFER:

BENEFITS

Some of our competitive benefits package includes:

• Medical dental and vision insurance

• Three weeks of vacation for newly hired employees

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution including a Lifetime Income Strategy option

• Tuition reimbursement program

• Student Loan Repayment Program

• Life insurance and disability coverage

• Optional coverages you can buy pet insurance home and auto insurance additional life and accident insurancecritical illnessinsurance group legal ID theft protection

• Birth adoption parental leave benefits

• Ovia Health fertility and family planning

• Adoption Assistance

• Autism Benefit

• Employee Assistance Plan including up to 10 free counseling sessions

• Healthy You Incentives wellness rewards program

• Doctor on Demand virtual doctor visits

• Bright Horizons child and elder care services

• Teladoc Medical Experts second opinion program

• And more!

This position may be eligible for relocation.

Learn More & Apply Now!

Collins Aerospace an RTX company is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities comprehensive portfolio and expertise to solve customers toughest challenges and to meet the demands of a rapidly evolving global market.

Avionics delivers advanced cockpit displays vision systems and comprehensive digital solutions for global government commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers crews and militaries from aircraft and airports to air traffic management. Join us in creating solutions that connect the world one flight at a time. Start your application today.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products. Regardless of your role type collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world and access to Collins sites when their work requires in-person meetings.

At Collins the paths we pave together lead to limitless possibility. And the bonds we form with our customers and with each other -- propel us all higher again and again.

Apply now and be part of the team thats redefining aerospace every day.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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