Contract Specialist Detainee and Crisis Systems
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Job Location:
Tucson, AZ - USA
Yearly Salary:
$ 49108 - 68744
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
Department - Detainee and Crisis SystemsJob Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5639 - Contract Specialist
Salary Grade: 9
Pay Range
Hiring Range: $49108 - $58926 Annually
Pay Range: $49108 - $68744 Annually
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.
Pay Range is the entire compensation range for the position.
The first review of applications will be on 12/05/2025.
The Contract Specialist is responsible for supporting the administration and management of contracts and agreements at the county level. This position assists in the procurement process ensures contract compliance and facilitates communication between stakeholders to facilitate the effective delivery of contracted services. The Contract Specialist works under supervision and plays a key role in contract documentation monitoring and coordination.
Essential Functions:
As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.
Assists in the preparation and issuance of requests for proposals (RFPs) invitations to bid (ITBs) and requests for quotes (RFQs) for public service contracts and agreements;
Reviews and evaluates bids proposals and quotes received in response to solicitations ensuring compliance with procurement requirements and specifications;
Collaborates with internal departments and stakeholders to gather requirements develops scope of work documents and defines contract terms and conditions;
Coordinates contract negotiations and revisions with vendors legal counsel and other parties ensuring alignment with program objectives and regulatory requirements;
Prepares and maintains accurate documentation of contract files including contracts amendments change orders and correspondence;
Monitors contract performance timelines deliverables and expenditures to ensure compliance with contractual obligations and budgetary constraints;
Facilitates communication and collaboration between internal departments external vendors and stakeholders involved in contract implementation;
Assists in resolving issues and disputes related to contract interpretation scope changes and performance discrepancies;
Generates reports and dashboards summarizing contract status performance metrics and key milestones for management review;
Provides administrative support for contract-related activities such as invoice processing payment tracking and budget reconciliation.
Minimum Qualifications:
Associates degree from an accredited college or university in public or business administration finance supply chain management or a closely-related field as determined by the department head at the time of recruitment AND one (1) year of experience administering developing evaluating and/or writing contracts.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
One (1) year with Pima County in an Administrative Specialist Contracts and Grants Coordinator-Courts or closely-related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):
Minimum two (2) years experience working with developing and writing contracts.
Experience with/knowledge of developing contract proposals and related processes.
Experience with/knowledge of implementing grants or grant oversight.
Experience with/knowledge of creating reports tracking contract timelines progress and priorities.
Experience with/knowledge of working with contract and financial management system.
Experience with/knowledge of healthcare agreements.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates: Valid driver license is at time of application.ValidAZdriver license is at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.
Required Experience:
IC
Key Skills
- IVR
- SOAP
- Avaya
- Solaris
- Cost Accounting Standards
- Database Design
- Hibernate
- ITIL
- Weblogic
- Express.js
- Contracts
- ASP
About Company
Pima County Government services and news including Tucson, Marana, Ajo, Oro Valley, Sahuarita, Three Points and Arivaca.
