Special Assistant to the Provost

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Job Duties:

UWGreen Bays mission provides access to education that prepares students to lead and serve their communities. The Special Assistant to the Provost leads projects and process improvements that support this mission and the academic side of the university. This position reports directly to the Provost and plays a central role in supporting the Provost and Academic Affairs by implementing policies and procedures managing key initiatives and enhancing administrative processes that advance the Universitys mission and strategic priorities. The role collaborates across divisions supports the Associate Provost on initiatives such as accreditation and coordinates day-to-day operational logistics to ensure Academic Affairs functions effectively.

A significant portion of this role involves advising on and overseeing budget for Academic Affairs including monitoring expenditures supporting annual planning and ensuring that financial decisions align with institutional goals and long-term priorities. The position works closely with staff on administrative and programmatic matters serves on committees as needed and provides administrative support for Provost-level recruitment processes. Through this work the role contributes to a strong collaborative mission-driven academic community.

Key Job Responsibilities:

• Implements and executes policies and procedures for the Provost Office and Academic Affairs to align with established strategies

• Serves on committees and attends meetings representing the interests of the unit or program

• Focuses on budget oversight strategy and planning for Academic Affairs

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions within Academic Affairs

• Schedules logistics and organizes schedule for the Provost and Academic Affairs to contribute to the day-to-day operational success

• Support the Associate Provost as needed (e.g. HLC Accreditation)

• Serve as administrative support for Provost-level recruitment committees

• Manages projects and process improvements within and related to Academic Affairs including communicating and collaborating well across divisions

Department:

Academic Affairs - Office of the Provost

Compensation:

Minimum salary of $60000 annually.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications:

• Ability to work independently and as part of a team with exceptional organizational problem-solving multi-tasking and decision-making skills
• Proficiency with Microsoft Word Outlook and Excel
• Ability to manage multiple priorities and projects while meeting deadlines
• Excellent oral written and interpersonal communication skills

Preferred Qualifications:

• Bachelors Degree
• Budgetary experience

Conditions of Employment:

Some travel is required for necessary meetings workshops conferences etc. Occasional evening and and/or weekend work is expected and will be assigned by supervisor as needed.

This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Marinette Sheboygan or Manitowoc Campus based on operational needs.

Position is a full-time Academic Staff appointment. A pre-employment education check which includes but is not limited to the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin a personnel file review check for employee compliance with the Wisconsin Fair Employment Act the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume

Application Deadline:

To ensure consideration please submit application materials by Sunday December 7 2025.

Contact Information:

If you have any questions need accommodations or submitted your application with missing materials call or email:

Human Resources
Phone:

Email:

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition the successful candidate will have strong oral written interpersonal and organizational skills demonstrated integrity and strong leadership and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity promoting environmental sustainability encouraging engaged citizenship and serving as an intellectual cultural and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions this includes several health insurance options with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental vision several life insurance options AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS) where employer contributions begin immediately and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition eligible employees receive several types of paid leave benefits which are prorated for employees working less than 100%. This includes 9 legal holidays 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year depending on years of service and employment type.

For more details please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure

• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of employee misconduct sexual violence or sexual harassment. When obtaining employment reference checks these same misconduct sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See . sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.