HR Operations Specialist (Analytics, Compliance & Systems Building)
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
As an HR Operations Specialist you will play a key role in shaping the foundations of our people operations function. This position focuses on data-driven HR processes compliance and scalable operations within a growing international tech environment.
We are at an exciting stage where many of our HR processes are still evolving. This means you will have the opportunity to design implement and refine HR workflows and structures from the ground up - including helping us choose and introduce new HR tools and systems.
You will work across multiple countries and payroll jurisdictions ensuring that our operational processes run smoothly accurately and in full compliance with local requirements. If you enjoy building efficient processes improving data quality and creating clarity in a dynamic environment this role offers both impact and ownership.
Tasks
Core HR Operations
- Own and standardize end-to-end HR processes (onboarding offboarding employee data management) across several countries.
- Ensure compliance with local labor laws and regulations in each jurisdiction.
Multi-Country Payroll Support
- Prepare and validate payroll inputs for multiple jurisdictions (US Germany several others)
- Maintain accurate monthly payroll data: working hours deductions bonuses benefits leave data statutory requirements.
- Conduct regular audits to ensure payroll consistency and identify/resolve discrepancies.
HR Systems & Infrastructure Building
- Build HR process infrastructure from scratch - including workflows templates documentation and data models.
- Evaluate and implement tools; develop scalable processes before digitalization.
- Create Standard Operating Procedures and policy documents for all core HR processes.
HR Data Analytics & Reporting
- Develop and own core HR metrics (turnover headcount compensation insights hiring funnel efficiency).
- Build monthly dashboards and trend reports including root-cause analysis and recommendations.
- Maintain high-quality audit-ready HR data.
Performance & Feedback Cycles
- Coordinate performance review cycles ensuring timelines are met and documentation is consistent.
- Analyse performance cycle outcomes and identify improvement areas.
Talent Acquisition Operations (Secondary)
- Support recruitment activity with structured tasks such as job description drafting pipeline tracking talent sourcing.
- Ensure hiring data is accurate and funnel metrics are clean and measurable.
Planning & Compliance
- Maintain headcount plans hiring forecasts and HR budget data.
- Ensure all HR operations across countries meet compliance documentation and audit standards.
Requirements
- 3 years in HR Operations HR analytics or similar roles - ideally in a fast-scaling tech or startup environment.
- Strong data and analytical skills; advanced Excel/Sheets abilities.
- Experience handling multi-country payroll preparation or payroll data management.
- Comfort working without an existing HRIS - and enthusiasm for building processes and choosing tools from scratch.
- Strong process-orientation documentation skills and attention to detail.
- Ability to manage operational workflows across multiple jurisdictions and departments.
- The ability to turn data insights into actionable recommendations.
- Thrives in fast-changing ambiguous and scaling environments.
- Experience in Talent sourcing is a plus
In a time when many applications appear generic or created without fully reading the job description we kindly ask you to follow one simple step to show us that youve read this posting carefully:
Please upload your CV as a PDF file and make sure the file name begins with the letter Q. Examples:
This small detail helps us differentiate thoughtful applications from automated or careless submissions. Thank you!
Key Skills
- Employee Relations
- Typing
- Succession Planning
- Human Resources Management
- Military Experience
- Case Management
- Benefits Administration
- HRIS
- Payroll
- ADP
- Human Resources
- Leadership Experience
About Company
Qdrant is powering the next generation of AI applications with advanced, high-performant vector similarity search technology. Our flagship product is the leading open-source Vector Database. https://github.com/qdrant/qdrant
