Project Management Coordinator (Gas Turbine)
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Career Area:
Product SupportJob Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.
Position Objective
The Project Management Coordinator supports Project Management personnel by ensuring all project setup and documentation activities are completed accurately and on time for domestic and international projects. This role is responsible for initiating project set up and ensuring all project data is entered into relevant ERP and CRM systems to facilitate successful project execution and compliance.
Core Process Requirements
- Timeliness of initial project setup activities to enable internal kick-off meetings.
- Adherence to risk control strategies and best practices.
- Maintenance of key project data and documentation throughout the project lifecycle.
Key Responsibilities
Project Setup & Coordination
- Set up new projects in ERP (e.g. LN) and CRM (e.g. Salesforce) systems within 510 days of assignment ensuring all required documentation and data are captured.
- Create and maintain project folders update key project information (milestones addresses contacts Incoterms/trade terms accounts PO amount revenue invoices project team etc.).
Data Maintenance & Auditing
- Maintain full read/write access to project management systems ensuring all updates are completed for key tollgates.
- Perform audits of completed or commissioning-stage projects to ensure backup documentation is loaded and supports the work done.
- Upload key files and audit information completeness by the projects end.
Core Principles & Documentation
- Reviewing the final proposal order review saving project documentation and receiving order documentation.
- Look up for Suppliers addresses and contact information (for Customer Customs authority)
Financial & Administrative Support
- Invoice and proforma request: Prior to a hardware shipment information is confirmed and shared with finance department to get draft document and share with customer.
- TA Upload: Prepare the file with hardware details included in the project scope and will be shared with customer for validation and get the shipment approval.
- Gather product weight: For some customers and countries customs to facilitate the customers receiving process.
- Look up for Suppliers addresses and contact information (for Customer Customs authority)
Risk Management & Process Improvement
- Adhere to documented requirements and best practices to minimize errors or issues with project execution due to incomplete or improper setup.
- Support process improvements and transitions assisting Project Managers and other stakeholders as needed.
Qualifications
- Bachelors degree in business administration Marketing Liberal Arts or related discipline plus 25 years experience in contracts and/or project management in a manufacturing-based industry (turbomachinery experience is a plus); or equivalent directly related experience.
- Experience with ERP and CRM systems (e.g. Baan LN Salesforce).
- Strong organizational analytical and communication skills.
- Ability to coordinate across multiple departments and manage multiple projects simultaneously.
- Proficiency in Microsoft Office 365 and Visio
Posting Dates:
November 10 2025 - November 23 2025Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply Join our Talent Community.
Required Experience:
IC
Key Skills
- Lube Oil Systems
- Engineering Department
- Air Systems
- MW
- PMS
- PLC
- Auxiliary Systems
- Electronic Circuitry
- Limit Switches
- Mechanical Equipment
- Propulsion Plant
- fuel systems
- Intermediate Maintenance
- Administrative Procedures
- Air Compressors
About Company
Caterpillar is the world’s leading manufacturer of construction and mining equipment, diesel and natural gas engines, industrial turbines and diesel-electric locomotives.
