Admin Assistant I WorldMark Mission Valley Resort

We Put the World on Vacation

Job Summary

Performs clerical duties including correspondence scheduling calendar maintenance answering phones screening calls taking messages. Develops and prepares presentation materials sets up and maintains files makes appointments and travel arrangements schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled.

Essential Job Responsibilities

Responsibilities include but are not limited to:

Travel Requirements

Minimum Requirements and Qualifications

Education

Knowledge and Skills

Technical Skills

Job Experience

Experience equivalent to the education requirement may be accepted in lieu of the education requirement.

Complexity

Level of decision making authority:Ability to make timely decisions based on a knowledge and understanding of organizational and department goals and objectives.

Level of autonomy:Ability to perform job responsibilities to advance the goals of business partners with a moderate degree of autonomy with the direction and guidance from supervisor.

Impact of incumbents decisions on the organization:Given the responsibilities of this position there is moderate impact to the companys department expenditures relative to budgeting processes track expenses and correct G/L code application provide requested information accurately & efficiently to business partners assist owners with complaint & problem resolution by handling inquiries efficiently and effectively directing to appropriate departments for handling monitor and distribute internal & external inquiries from general company email boxes.

Supervisory Responsibility:Does not supervise

Scope/Financial Responsibility:Given the responsibilities of this position there is moderate impact to the companys bottom line success. Administrative functions include: New vendor set up invoice processing for timely payment (consultants publications etc.) PCard weekly reconciliation AMEX and travel & expense reconciliation booking expenditures to correct G/L budget coding monitoring departmental budget expenses maintaining membership dues for industry associations maintaining publications subscriptions library managing development course & seminar expenditures for dept. management staff.

How Youll Be Rewarded:

Compensation

Where Memories Start with You

Hospitality is at the heart of all we do at Travel Leisure Co. Here youll find an inclusive environment where we deliver excellence and take time to have fun celebrate together and support one another. Were always looking ahead to whats next and how we can strengthen our business its neighboring communities and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to including the title and location of the position for which you are applying.