Law Office Assistant 1 (PCN 03-1377)

Juneau, AK - USA

Monthly Salary: Not Disclosed

Posted on: 12 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

What You Will Be Doing

The Law Office Assistant 1 position is responsible for providing legal and administrative support to attorneys and paralegals within the Criminal Division Central Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents performing data entry organizing documents in electronic files and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Mission and Culture

Our mission is to seek justice promote public safety and public respect for government through prompt effective and compassionate prosecution of cases in a matter that advocates for the interests of the victims respects the law enforcement agencies responsibly stewards public resources and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team

You will learn about the legal system engage with the court prepare for hearings and trials and support involved parties. Success in our office requires reliability and daily presence to help attorneys meet deadlines and solve legal issues.

This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.

This position has a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 5:00PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect

The Criminal Division Central Office is located at the Dimond Courthouse in downtown Juneau.

The office environment is friendly fast-paced and never boring.

Who We Are Looking For

Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
Computer Skills: Uses computers software applications databases and automated systems to accomplish work
Interpersonal Skills:(*) Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
Manages and Organizes Information: Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
Problem Solving:(*) Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.

Minimum Qualifications

PI01A1 Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services authorizations or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports filing entering data receiving payments and/or maintaining logs and includes the regular proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience as defined above may substitute for the required experience.

An associates degree or specific vocational-technical certification in a legal support career area (e.g. paralegal legal assistant legal secretary or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g. administrative office technology business and marketing management entrepreneurship or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present it will be stated in the vacancy announcement.

Additional Required Information

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirements to be considered for employment at this time.

If selected for an interview the applicant must provide the following:

Educational transcripts if using education to meet the minimum qualifications of this position.
List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
Last two (2) performance evaluations. If unavailable supervisory letters of recommendation can be substituted.

Special Notices

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.
The incumbent will be required to obtain APSIN access which will be done through the office.
Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.
Applicants should be aware that due to the nature of the work being performed in this office the incumbent must have the ability to tolerate some exposure to graphic pictures coarse language and detailed descriptions of sometimes horrific criminal acts.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Background Check
The successful candidates must pass a comprehensive background investigation which includes a criminal history check.

Education

If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employeedo not complete this question.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or 465-4095 in Juneau or (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visitthe reset password page.

For specific information about this position please contact the hiring manager at the following:

Britt Pederson

Administrative Operations Manager

Job DescriptionThis recruitment is exempt from the Hiring Freeze (Administrative Order 358).What You Will Be DoingThe Law Office Assistant 1 position is responsible for providing legal and administrative support to attorneys and paralegals within the Criminal Division Central Office. You will be per...