Senior Executive Assistant
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Job Location:
Louisville, KY - USA
Yearly Salary:
USD 112000 - 127000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Who we are:
EOI Space is developing and deploying a network of satellites in Very Low Earth Orbit (VLEO) to provide ultra-high-resolution Earth imagery. We aim to deliver timely and actionable data for commercial and defense applications.
We are on our way to achieving many industry firsts. This demands an ambitious team that revels in leaning into challenges getting hands on and working together. Does this sound like you
EOI Space is looking for a Senior Executive Assistant who will play a critical role in supporting our CEO and ensuring the company operates smoothly. This is a high-impact hands-on position focused on streamlining executive operations enabling fast and reliable decision-making and removing administrative roadblocks. You will be involved in every stage of the CEOs workflow from daily coordination and communication to long-term planning and organizational execution. A core part of the role is ensuring the CEOs time attention and focus are optimized and that all meetings communications and strategic updates flow efficiently and effectively across the company.
What you will do:
You will work closely with the CEO and cross-functional teams to ensure executive priorities are organized communicated and executed effectively. You will streamline day-to-day operations by managing schedules coordinating communications and preparing the CEO for key meetings and decisions. This is a hands-on role in a lean and highly collaborative environment where you will play a central part in enabling the CEO and broader organization to move quickly and stay aligned.
Responsibilities:
Provide high-level support to the CEO across operational and strategic needs
Maintain an accurate proactive and strategically optimized CEO schedule that maximizes productivity and protects focus time
Manage complex calendars meetings and external and internal coordination
Ensure all CEO meetings are prepared structured and result in clear outcomes without wasted time
Draft review and organize communication on behalf of the CEO and serve as a professional relationship-focused gatekeeper
Prepare presentations briefing materials agendas and executive summaries
Monitor deliverables and ensure deadlines and commitments across the company are met
Provide the CEO with clear visibility into progress of strategic projects without requiring daily involvement
Coordinate domestic and international travel and all related logistics while ensuring seamless efficient and stress-free experiences for the CEO Senior Leadership and the Board of Directors
Anticipate issues identify solutions and escalate when needed
Gather information from cross-functional teams and synthesize key insights for decision-making
Handle all confidential and sensitive information with professionalism
Maintain a comprehensive well-organized and up-to-date organizational knowledge base that serves as a single source of truth
Provide reliable responsive high-quality administrative support across departments to reduce operational friction
Lead operational logistics for the companys new facility move with minimal business disruption and maximum employee satisfaction
Required Qualifications:
5 or more years supporting a senior executive
Experience in fast-paced environments; startup experience preferred
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Experience drafting executive correspondence
Proficiency with Microsoft Office Google Workspace and scheduling systems
Ability to work with discretion and confidentiality
Experience in aerospace hardware or engineering-driven organizations
Vendor coordination or facilities support experience
Experience supporting a CEO or C-suite leader
Compensation:
The salary range for this role is $112000-$127000 per year depending on previous experience. Pay ranges are determined by role level location and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate job-related skills relevant education and experience certifications abilities of the candidate and internal equity.
Work Location:
This is an onsite role based in Louisville CO.
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
About Company
EOI develops low-flying satellites to collect ultra-high-resolution imagery to support a wide range of applications in Very Low Earth Orbit.
