Senior Program Operations Associate, Science
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Job Location:
Redwood City, CA - USA
Monthly Salary:
$ 106000 - 146000
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Biohub is leading the new era of AI-powered biology to cure or prevent disease through its 501c3 medical research organization with the support of the Chan Zuckerberg Initiative.
The Team
To develop a dynamic integrated view of biological systems in health and disease theChan Zuckerberg Institute for Advanced Biological Imaging (CZ Imaging Institute)aims to push forward the development and application of new imaging technologies over the next 10 to 15 years. CZ Imaging Institute researchers will collaboratively develop breakthrough biological imaging systems centered around grand challenges that push the boundaries of what we can see and measure to obtain deep insights into the architecture of complex biological systems at the molecular level.
As an extension of the Chan Zuckerberg Initiatives Imaging program theCZ Imaging Institute( will create breakthrough technologies hardware software biological probes data and platforms that will be made available to the scientific community and adopted worldwide through a combination of direct access to the Institute open sharing of advances and commercial partnerships.
The Opportunity
We are seeking a highly organized and detail-oriented Science Program Operations Associate to organize and support the coordination planning and record keeping of programmatic activities in a dynamic scientific environment. This role will be instrumental in enabling efficient operations across research programs scientific collaborations and cross-functional initiatives. The ideal candidate brings strong project management skills operational acumen domain knowledge and a passion for supporting science and innovation.
What Youll Do
- Program Coordination: Support day-to-day operations of scientific programs including record keeping of timelines workflows deliverables and achievements as well as bottlenecks and obstacles
- Meeting calendars and minutes: Manage team meeting agendas and calendars and ensure assigned speakers are well informed before each meeting. Take minutes of each team meeting.
- Cross-functional Collaboration: Work closely with scientists program managers and external partners to ensure aligned execution of planned projects.
- Papers and Publications: Maintain records of scientific papers submittals and publications.
- Meetings and Conferences: Track team member attendance of scientific meetings to ensure equitable allocation of development opportunities and budget expenditures.
- Grants & Collaboration Support: Assist in grants administration and institutional collaborations including application intake budget tracking and contract coordination and execution follow-up.
- Program Event Support: Coordinate logistics for program meetings scientific convenings or site visits including scheduling agendas and follow-up documentation.
- Documentation and Knowledge Management: Ensure accurate and up-to-date records of program processes decisions and outcomes in shared repositories. Maintain organized and up-to-date documentation in shared systems (e.g. project management tools shared drives).
What Youll Bring
Essential -
- Bachelors degree in life science
- 3 years experience in program operations project management program coordination ideally in research non-profit academic or scientific setting
- Exceptional organizational skills with a keen eye for detail and a proactive mind-set
- Strong written and verbal communication skills
- Able to manage multiple priorities meet deadlines and adapt in an evolving environment
- Experience or exposure to research in microscopy and imaging
- Collaborative team player with a service-oriented attitude
- Use of AI to help streamline work
Nice to have -
- Experience supporting or working alongside scientists researchers or technical program leads
- Understanding of operational needs in a laboratory academic or research-driven environment
- Experience supporting multi-stakeholder collaborations or scientific consortia.
- Domain knowledge of CryoEM or CryoET
Compensation
The Redwood City CA base pay range for a new hire in this role is $106000.00 - $146000.00. New hires are typically hired into the lower portion of the range enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience as evaluated throughout the interview process.
Benefits for the Whole You
Were thankful to have an incredible team behind our work. To honor their commitment we offer a wide range of benefits to support the people who make all we do possible.
- Provides a generous employer match on employee 401(k) contributions to support planning for the future.
- Paid time off to volunteer at an organization of your choice.
- Funding for select family-forming benefits.
- Relocation support for employees who need assistance moving
If youre interested in a role but your previous experience doesnt perfectly align with each qualification in the job description we still encourage you to apply as you may be the perfect fit for this or another role.
#LI-Onsite
Required Experience:
Senior IC
Key Skills
- Crisis Management
- Microsoft Word
- Office Experience
- Conflict Management
- Constant Contact
- Microsoft Powerpoint
- Research Experience
- Salesforce
- Administrative Experience
- Public Speaking
- Google Suite
- Writing Skills
