Finance Executive (Accounts Payables)

JOB TITLE: FINANCE EXECUTIVE (ACCOUNTS PAYABLES)

Links to: Assistant Finance Manager

WHO ARE WE

Nexus is an empowering learning-focused community. We strive to create an honest open and innovative community with our learners parents and peers. We believe that we have something unique and special here we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR

At Nexus we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

The job-holder is responsible for handling Accounts Payables.

ROLE AND RESPONSIBILITIES

• Perform full spectrum of account payable function
• Ensure payments to suppliers are made timely
• Ensure monthly schedules are updated promptly
• Review and ensure that Account Payable Sub Ledgers to General Ledger and the respective bank accounts to the bank statements are reconciled on a regular basis.
• Assist in creation of suppliers in SAP S4Hana in compliance with group purchasing policy requirements.
• Manage and execute the monthly credit card reconciliation process comparing statements against the posting done in SAP S4 Hana to ensure all transactions are accurate and complete.
• Assist to process suppliers invoices including matching of invoices to purchase/delivery orders and cost center allocation
• Prepare accounts payable aging & periodic reconciliation of vendors statement of accounts
• Effectively communicate with internal and external parties with regards to discrepancies and queries on payment status & other issues relating to invoice
• Handle petty cash and monthly staff expenses claim
• Assist in the preparation of audit schedules
• Assist in monthly intercompany transactions and balance schedules
• Perform month-end closing and ensure its completeness and accuracy
• Assist in the preparation of Quarterly GST Reporting
• Support internal & external audit activities as necessary in compliance with Group policies
• Filing of taxes e.g. Withholding tax if any
• Perform any other duties as assigned by Reporting Officer/Senior Management

QUALIFICATIONS AND SKILLS

• Minimum Degree or Diploma qualification in Accounting
• At least 2-3 years of relevant working experience
• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Proficient in data entry and management
• Meticulous and organized
• Team player
• Integrity and honesty
• Possess good interpersonal oral and written communication skills
• Ability to work harmoniously with colleagues students and other customers in a multicultural environment
• Ability to manage time and adhere to deadlines
• Ability to multitask
• Proficient in Microsoft Office and ERP system
• Prior experience using SAP S4HANA will be an advantage

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child which Singapore ratified on 11 December 2008 and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures perspectives skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities the role may be revised from time to time.