Proposal Content Student

For more than 40 years Calian has been solving the worlds most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us from the medical professionals who care for us to the governments schools and companies that make the world better every day.

Hybrid Ottawa ON Reliability Clearance Required 4-Month winter Co-op (Possible Extension)

Position Overview

The proposal content student plays an active role to ensure the quality and accuracy of electronic proposal records. They also provide support for other parts of the organization related to proposal processes and procedures.

The proposal content studentis a key resource for the organization reviewing and maintaining the accuracy of the proposal teams electronic documents ensuring proposal content is accessible to individuals pursuing sales opportunities.

Responsibilities

• Act as the librarian for the RFP content in response management software reviewing submitted content for adherence to style guidelines and content management practices.

• Maintain the RFP Supporting Document Templates ensuring they are up to date.

• Act as the primary support liaison between the proposal management software provider and the Calian team re: support and configuration requests.

• Train new team members on proposal management software including onboarding and maintaining employee lists and permissions within the tool.

• Effectively communicate important changes to contributors and users through notifications and established workflows.

• Assist in managing reviews of content reminding SME to review content following the established review schedule.

• Participate in quality improvement initiatives by assessing proposed guidelines procedures and processes related to records management and electronic document filing for efficiency and effectiveness and making recommendations to the content manager for improvement

• Perform other related duties as assigned

Qualifications

• Pursuing a bachelors degree in marketing business writing business strategy or other similar area

• Excellent project management skills with the ability to effectively coordinate multiple projects deadlines and priorities

• Excellent verbal and written communication skills

• Experience with Microsoft Office (Excel Outlook Teams SharePoint)

• Desire to gain knowledge and practical experience in ethical AI usage

• The ability to obtain Government of Canada Reliability Clearance

Job Title: Proposal Content Student

Requisition Number: 2115

Date: November 18 2025

Location 1: Ottawa ON

Remote: Hybrid

Business Unit: Corporate

Department: Marketing & Sales