Administrative Associate 2

Title: Administrative Associate 2
Pay Rate Range: $35.24/hr (DOE)
Employment Type: Contract
Estimated End Date: May 01 2026
Schedule: Full-time 1st shift (Monday Friday 8:00 AM 5:00 PM)
Location: Stanford CA 94305
Job Code:

Tekberry is looking for a highly qualified and motivated Administrative Associate 2 to work hybrid with our client a world-class academic and research this role you will provide administrative and operational support to the Department of Neurology within the School of Medicine. The ideal candidate is organized professional and able to manage multiple priorities while supporting faculty and departmental operations in a dynamic environment.

As a W2 employee you will have access to health benefits including medical dental and vision coverage.

Responsibilities

Administrative and Operational Support (50%)

• Provide high-level administrative support to faculty and staff within the Department of Neurology.
• Manage complex calendars and coordinate meetings across departments including room reservations and virtual links.
• Assist with meeting preparation document distribution and note taking as needed.
• Handle day-to-day administrative tasks such as correspondence file maintenance and data entry.

Travel and Financial Transactions (30%)

• Arrange and book domestic and international travel for faculty and staff including flights lodging and ground transportation.
• Prepare and process travel expense reimbursements and financial transactions in compliance with university policies.
• Assist with procurement and purchasing requests through Oracle Financials (preferred).

Departmental Coordination (20%)

• Serve as a point of contact for internal and external stakeholders providing excellent customer service and professional communication.
• Support the organization of departmental events seminars and training sessions.
• Maintain confidential records and ensure accuracy and completeness of documentation.

Must-Have Qualifications

• High school diploma or GED required; Bachelors degree preferred.
• Minimum 3 years of office administration experience preferably in an academic or medical setting.
• Demonstrated skill with calendar management meeting scheduling and travel coordination.
• Experience with expense processing and financial transactions; Oracle Financials experience highly desired.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and common administrative software.
• Strong attention to detail and ability to handle multiple tasks simultaneously.

Preferred Qualifications

• Prior experience supporting faculty or leadership teams within Stanford University or another higher education institution.
• Knowledge of university administrative systems expense reporting and travel policy.
• Strong customer service orientation and discretion in handling confidential information

Tekberry offers a $100 referral bonus for referrals resulting in successful placements

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

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