Executive Assistant- C-Suite- Hybrid- Chicago, IL
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
At CDW we make it happen together. Trust connection and commitment are at the heart of how we work together to deliver for our customers. Its why were coworkers not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where were headed. Were proud to share our story and Make Amazing Happen at CDW.
Job Summary
The Executive Assistant supports a C-level executive ensuring efficient operations through proactive calendar management communication support and project coordination. This role requires exceptional organizational skills discretion and the ability to operate effectively in a fast-paced high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large global corporate environment.
What youll do:
- Serve as primary point of contact for internal and external stakeholders on behalf of executive as needed
- Manage complex calendars prioritize meetings and coordinate cross-functional scheduling
- Coordinate global travel arrangements and process expense reports
- Prepare executive level presentations correspondence and internal communications
- Support leadership team meetings: securing meeting location accommodations catering as well as drafting documents reports and presentations
- Effectively interact with all stakeholders both internal and external
- Coordinate and process all invoices and purchase orders
- Handle confidential information related to company strategy personnel and performance
- Communicate effectively with a variety of stakeholders both inside and outside the company
- Bring a process improvement mindset and ensure that enhancements are made to the executives operating system to ensure a seamless and well run schedule
- Prepare the executive for travel and other important events with prep materials documents etc in an easy-to-use format / approach
- Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan
- Understand executives preferences and ensure that they are reflected in travel and calendar plans
- Assist with special projects as assigned
What we expect of you:
- Bachelors degree with 5 years of executive assistant experience including supporting C-suite executives or 9 years of executive assistant experience without a degree including C-suite support.
- Strong written and verbal communication skills
- Proficient in Microsoft Office applications (Word Excel PowerPoint Outlook) SharePoint and virtual communication tools (Teams Webex Zoom)
- High emotional intelligence executive presence and the ability to influence without authority
- Proven track record managing sensitive and confidential information
- Strong project management organizational and time management skills
- Demonstrate ability to manage remote/hybrid work environments
- Ability to build relationships across all levels of the organization and with external partners
- Work independently with minimal direction demonstrating sound judgment and initiative
- Proactively anticipate executive needs and resolve issues before they arise
- Pivot quickly and adapt to shifting priorities in a fast-paced dynamic environment
- Manage multiple tasks and projects simultaneously ensuring deadlines are met
- Maintain composure and professionalism under pressure and in ambiguous situations
- Leverage AI tools (e.g. Microsoft Copilot automated transcription tools) to streamline administrative tasks such as meeting prep email drafting and follow-ups
Pay range: $ 84000 - $ 120000 depending on experience and skill set
Annual bonus target of 5% subject to terms and conditions of plan
Benefits overview: ranges may be subject to geographic differentials
We make technology work so people can do great things.
CDW is a leading multi-brand provider of information technology solutions to business government education and healthcare customers in the United States the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together we unite. Together we win. Together we thrive.
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other basis prohibited by state and local law.
CDW is committed to fostering an equitable transparent and respectful hiring process for all applicants. During our application process CDWs goal is to get to know you as an applicant and understand your experience strengths skills and qualifications. While AI can help you present yourself more clearly and effectively the essence of your application should be authentically yours. To learn more please review CDWs AI Applicant Notice.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
CDW UK is a leading IT company which brings together the right technology & expertise to solve your most complex organisational challenges. Our consulting, cloud & integrated technology solutions, and managed services help you drive & manage innovation.
