Full-Cycle Bookkeeper QuickBooks Online Certified

Manila - Philippines

Monthly Salary: PHP 70000 - 70000

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Position Details:

Role Type: Outsourced Firm (Contractor)

Hours: 40 hours per week

Time Zone Coverage: Must overlap 11:00 AM 3:00 PM EST daily

Reports To: Owners

Regular Collaboration With:

Interior Design Team

Retail Team

Hospitality/Event Team

External CPA Firm (annually)

Start Date: As soon as possible

Role Summary:

We are seeking an experienced outsourced bookkeeping firm to provide full-cycle accounting services across multiple entities supporting retail interior design hospitality and eCommerce operations. This is a full-service bookkeeping partnership requiring deep proficiency with QuickBooks Online (QBO) Square POS/eCommerce project management billing platforms payroll systems and emerging AR/AP tools (via automation platforms).

The ideal firm will demonstrate strong communication skills exceptional accuracy in financial reporting and possess at least 5 years of relevant bookkeeping/controller experience in retail and project-based design environments. This role requires full ownership of AR AP payroll oversight reconciliations sales tax compliance and comprehensive financial reporting with proactive communication and strong collaboration across all teams.

Business Overview:

The organization operates multiple complementary businesses under one brand serving customers through retail design services hospitality eCommerce and events.

Business Units Include:
Retail Store: Curated home goods jewelry and lifestyle products
Interior Design Services: Residential and commercial design projects
Hospitality/Event Space: Food beverage and event services
eCommerce Platform: Online retail sales
Special Events: Private and public functions

Legal & Banking Structure
Primary Operating Entity: Retail design services hospitality eCommerce and events
Property Entity: Building ownership rental income property tax and insurance
Bank Accounts: Multiple checking and savings accounts across entities
Credit Cards: Corporate and personal cards for business use

Technology Stack

Core Systems:
- QuickBooks Online (single source of financial truth multi-entity support)
- Square POS & eCommerce (integrated with QBO for revenue and inventory tracking)
- Project Management/Billing Platform (for design project invoicing and payments)
- Payroll System (Gusto or similar)
- AR/AP Visibility Tools (Airtable/Softr via Zapier)
- Wholesale Vendor Platform (for retail purchasing)
- Google Sheets (commission tracking and analytics)
Automation: Bill processing automation Zapier integrations for workflow efficiencies

Key Responsibilities:

Month-End Close (Target: 15th of Following Month)
- Reconcile all bank and credit card accounts monthly
- Reconcile POS and eCommerce transactions including fees and refunds
- Reconcile project billing platform and deposits
- Post standard accruals payroll commissions WIP and prepaid expenses
- Prepare segmented P&L statements by business unit and consolidated balance sheet
Accounts Receivable (AR)
- Manage invoicing for projects and retail sales
- Apply payments track retainers and deposits
- Maintain AR aging below 10% for over-60-day balances
- Provide AR visibility to teams via dashboards
Accounts Payable (AP)
- Set up vendors and maintain database
- Review automated bill entries code correctly and flag duplicates
- Schedule payments (all approvals handled by ownership)
- Maintain AP aging reports and cash flow forecasts
Payroll & Commissions
- Oversee payroll processing accruals and tax filings
- Verify commission calculations and process payments
- Maintain accurate payroll records for audits
Sales Tax & Compliance
- Prepare and file state sales tax returns
- Reconcile tax collected across platforms
- Maintain exemption certificates and respond to tax notices
Financial Reporting & Analysis
- Deliver monthly management reporting packages including AR/AP cash flow P&L and balance sheet
- Provide quarterly and ad hoc reporting for ownership review
- Analyze variances and identify trends
Team Collaboration & Communication
- Partner with internal teams for project retail and hospitality financial workflows
- Coordinate with external CPA for audits and tax filings
- Document SOPs and train staff on financial processes
Process Improvement & Strategy
- Recommend automation and efficiency improvements
- Optimize financial systems and reporting structure
- Support implementation of project-level cost tracking and budgeting

Authority & Controls

Bill Payments: Schedule only no approval authority
Vendor Management: Setup permitted; banking changes and negotiations require secondary approval
System Access: View-only bank access; full accounting system access for QBO POS payroll and AR/AP tools

Performance Metrics & Success Criteria

Timely month-end close and reporting
Minimal CPA adjustments at year-end
Accurate AR/AP and payroll processing
Strong communication and collaboration with internal teams
Proactive identification of financial issues

Requirements

Minimum 3 years full-cycle bookkeeping or senior bookkeeper experience
QuickBooks Online Certified (ProAdvisor strongly preferred)
Experience in retail operations (required) and project-based services (strongly preferred)
Proficiency with POS/eCommerce payroll and automation tools
Strong Excel/Google Sheets skills
Attention to detail problem-solving adaptability and collaboration

Working Requirements:

Fully remote (offshore candidates welcome)
Daily overlap with EST: 11:00 AM 3:00 PM
Reliable internet and communication tools
Comfortable with asynchronous communication and detailed documentation

Deliverables Summary

Daily/Weekly: Monitor accounting inquiries review automated entries schedule payments manage cash position
Monthly: Complete reconciliations post accruals deliver P&L and balance sheet AR/AP reports cash flow forecast sales tax filing
Quarterly: Financial packages KPI dashboard updates CPA coordination
Annually: Year-end close 1099 preparation audit support process documentation updates

Application Process

Firm Overview experience certifications team structure industry background
Client References minimum 3 from similar multi-business clients
Service Proposal pricing onboarding plan team assignments communication protocols
Compliance & Risk liability coverage data security quality control

Benefits

Independent Contractor Perks:

HMO coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates and the rate depends on your performance in the application process.

ZR29808JOB

Required Skills:

Minimum 3 years full-cycle bookkeeping or senior bookkeeper experience QuickBooks Online Certified (ProAdvisor strongly preferred) Experience in retail operations (required) and project-based services (strongly preferred) Proficiency with POS/eCommerce payroll and automation tools Strong Excel/Google Sheets skills Attention to detail problem-solving adaptability and collaboration Working Requirements: Fully remote (offshore candidates welcome) Daily overlap with EST: 11:00 AM 3:00 PM Reliable internet and communication tools Comfortable with asynchronous communication and detailed documentation Deliverables Summary Daily/Weekly: Monitor accounting inquiries review automated entries schedule payments manage cash position Monthly: Complete reconciliations post accruals deliver P&L and balance sheet AR/AP reports cash flow forecast sales tax filing Quarterly: Financial packages KPI dashboard updates CPA coordination Annually: Year-end close 1099 preparation audit support process documentation updates Application Process Firm Overview experience certifications team structure industry background Client References minimum 3 from similar multi-business clients Service Proposal pricing onboarding plan team assignments communication protocols Compliance & Risk liability coverage data security quality control

This is a remote position. Position Details: Role Type: Outsourced Firm (Contractor)Hours: 40 hours per weekTime Zone Coverage: Must overlap 11:00 AM 3:00 PM EST dailyReports To: Owners Regular Collaboration With:Interior Design TeamRetail TeamHospitality/Event TeamExternal CPA Firm (annua...

This is a remote position.

Position Details:

Role Type: Outsourced Firm (Contractor)

Hours: 40 hours per week

Time Zone Coverage: Must overlap 11:00 AM 3:00 PM EST daily

Reports To: Owners

Regular Collaboration With:

Interior Design Team

Retail Team

Hospitality/Event Team

External CPA Firm (annually)

Start Date: As soon as possible

Role Summary:

Business Overview:

The organization operates multiple complementary businesses under one brand serving customers through retail design services hospitality eCommerce and events.

Technology Stack

Core Systems:
- QuickBooks Online (single source of financial truth multi-entity support)
- Square POS & eCommerce (integrated with QBO for revenue and inventory tracking)
- Project Management/Billing Platform (for design project invoicing and payments)
- Payroll System (Gusto or similar)
- AR/AP Visibility Tools (Airtable/Softr via Zapier)
- Wholesale Vendor Platform (for retail purchasing)
- Google Sheets (commission tracking and analytics)
Automation: Bill processing automation Zapier integrations for workflow efficiencies

Key Responsibilities:

Month-End Close (Target: 15th of Following Month)
- Reconcile all bank and credit card accounts monthly
- Reconcile POS and eCommerce transactions including fees and refunds
- Reconcile project billing platform and deposits
- Post standard accruals payroll commissions WIP and prepaid expenses
- Prepare segmented P&L statements by business unit and consolidated balance sheet
Accounts Receivable (AR)
- Manage invoicing for projects and retail sales
- Apply payments track retainers and deposits
- Maintain AR aging below 10% for over-60-day balances
- Provide AR visibility to teams via dashboards
Accounts Payable (AP)
- Set up vendors and maintain database
- Review automated bill entries code correctly and flag duplicates
- Schedule payments (all approvals handled by ownership)
- Maintain AP aging reports and cash flow forecasts
Payroll & Commissions
- Oversee payroll processing accruals and tax filings
- Verify commission calculations and process payments
- Maintain accurate payroll records for audits
Sales Tax & Compliance
- Prepare and file state sales tax returns
- Reconcile tax collected across platforms
- Maintain exemption certificates and respond to tax notices
Financial Reporting & Analysis
- Deliver monthly management reporting packages including AR/AP cash flow P&L and balance sheet
- Provide quarterly and ad hoc reporting for ownership review
- Analyze variances and identify trends
Team Collaboration & Communication
- Partner with internal teams for project retail and hospitality financial workflows
- Coordinate with external CPA for audits and tax filings
- Document SOPs and train staff on financial processes
Process Improvement & Strategy
- Recommend automation and efficiency improvements
- Optimize financial systems and reporting structure
- Support implementation of project-level cost tracking and budgeting

Authority & Controls

Bill Payments: Schedule only no approval authority
Vendor Management: Setup permitted; banking changes and negotiations require secondary approval
System Access: View-only bank access; full accounting system access for QBO POS payroll and AR/AP tools

Performance Metrics & Success Criteria

Timely month-end close and reporting
Minimal CPA adjustments at year-end
Accurate AR/AP and payroll processing
Strong communication and collaboration with internal teams
Proactive identification of financial issues

Requirements

Minimum 3 years full-cycle bookkeeping or senior bookkeeper experience
QuickBooks Online Certified (ProAdvisor strongly preferred)
Experience in retail operations (required) and project-based services (strongly preferred)
Proficiency with POS/eCommerce payroll and automation tools
Strong Excel/Google Sheets skills
Attention to detail problem-solving adaptability and collaboration

Working Requirements:

Fully remote (offshore candidates welcome)
Daily overlap with EST: 11:00 AM 3:00 PM
Reliable internet and communication tools
Comfortable with asynchronous communication and detailed documentation

Deliverables Summary

Daily/Weekly: Monitor accounting inquiries review automated entries schedule payments manage cash position
Monthly: Complete reconciliations post accruals deliver P&L and balance sheet AR/AP reports cash flow forecast sales tax filing
Quarterly: Financial packages KPI dashboard updates CPA coordination
Annually: Year-end close 1099 preparation audit support process documentation updates

Application Process

Firm Overview experience certifications team structure industry background
Client References minimum 3 from similar multi-business clients
Service Proposal pricing onboarding plan team assignments communication protocols
Compliance & Risk liability coverage data security quality control

Benefits

Independent Contractor Perks:

HMO coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

ZR29808JOB

Required Skills:

Company Industry

Architecture and Planning / Interior Design

Key Skills

Business
Marketing
User Interface
Web Content
A/B
Communication
CRM
Paid Search
HTML
Project Management
Content Marketing
Email Campaigns
ROI
Digital strategy
Analytics

Apply Now

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Full-Cycle Bookkeeper QuickBooks Online Certified

Manila - Philippines

Job Summary

Requirements

Benefits

Requirements

Benefits

Company Industry

Key Skills

About Company

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