Executive Assistant for Strategy & OKR Operations

This is a remote position.

We are seeking a highly organised AI-savvy and results-driven Executive Assistant to support the COO across strategic operations leadership alignment OKR governance marketing support and day-to-day executive communication.

This is not a traditional admin EA role. You will be a force multiplier who ensures the COO leadership team and marketing engine operate with clarity alignment and momentum. You will coordinate OKRs across departments manage communication flows run the COOs inbox and schedule support sprint processes and assist with content creation using Canva and AI tools.

This is a high-trust high-ownership role for someone who thrives in fast-moving digital environments and wants to play a key role in a rapidly scaling organisation.

A. Executive Support

• Manage the COOs inbox triage draft responses organise follow up
  

• Maintain <20 unread emails daily through proactive communication management
  

• Draft professional email replies in the COOs tone (concise leadership-level)
  

• Manage calendar bookings meetings travel and documentation
  

• Prepare briefing notes meeting agendas pre-reads and summaries
  

• Follow up on commitments to ensure nothing slips
  

• Coordinate between COO and leadership team to streamline decision-making
  

B. Objectives and Key Results (OKR) Governance & Leadership Alignment (4050% focus)

• Own the OKR process across all departments
  

• Maintain the OKR master tracker and weekly progress dashboard
  

• Coordinate with departmental leaders to update progress and track KPIs
  

• Run weekly OKR syncs; document decisions risks and next actions
  

• Escalate risks and missed deadlines to the COO
  

• Assist in quarterly OKR planning and strategic offsites
  

• Maintain a single source of truth for company goals plans and metrics
  

You will act as the OKR enforcer respected firm and structured.

C. Scrum & Delivery Rhythm Support for OKR

• Assist with sprint planning and reporting for OKRs across teams
  

• Track cross-team dependencies and escalate issues promptly
  

• Prepare weekly sprint reports and execution summaries for the COO
  

• Ensure delivery teams maintain structure clarity and accountability
  

• Bonus: interpret product backlogs user stories and workflows for OKRs
  

D. Marketing Operations & Content Support

• Create social media assets using Canva
  

• Repurpose existing videos into short clips quotes and posts
  

• Draft captions using AI tools (ChatGPT Claude etc.)
  

• Maintain and update the marketing calendar
  

• Prepare weekly content packs for COO review
  

• Coordinate with the Marketing Manager for scheduling posting and tracking
  

• Assist with preparing case studies decks landing pages and scripts
  

E. AI-Enabled Productivity

• Use AI tools to automate tasks summarise meetings and generate drafts
  

• Build templates checklists and workflows to streamline operations
  

• Assist the COO in creating presentations documents and briefs using AI
  

• Maintain knowledge of best-practice AI usage across EA and marketing workflows
  

Requirements

Technical & Professional Skills

• 4 years as an EA Operations Coordinator Project Coordinator or similar
  

• Strong understanding of OKRs KPIs and strategic reporting
  

• Experience with agile/scrum frameworks
  

• Proficiency with digital tools: Canva ChatGPT/Claude Google Workspace
  

• Familiarity with Jira Notion ClickUp (good to have)
  

• HubSpot experience (must have)
  

• Strong written English; able to draft professional emails autonomously
  

• Experience creating marketing content using templates or brand guidelines
  

• Bonus: experience in tech SaaS digital product or mobile app environments
  

• Highly organised and structured
  

• Confident communicator; not intimidated by senior leaders
  

• Direct but professional; can push for accountability
  

• Detail-oriented with strong follow-through
  

• Calm proactive and solutions-driven
  

• Understands privacy and confidentiality
  

• Fast learner resourceful tech-savvy
  

• Brings energy maturity and ownership
  

• Comfortable in a fast-moving high-growth environment
  

• COO inbox consistently clean prioritised and actioned
  

• Leadership team held accountable to OKRs weekly
  

• No slipped deadlines without escalation
  

• OKR dashboards up to date at all times
  

• Sprint updates delivered clearly and consistently
  

• Marketing content delivered weekly without chasing
  

• COO spends more time on strategy and less on admin
  

• Clear reduction in operational friction across teams
  

• Trusted handler of communication alignment and delivery
  

• Work directly with a visionary COO scaling a business
  

• Be part of a high-performance leadership environment
  

• Play a pivotal role in a fast-growing digital agency
  

• Opportunity to grow into EA Lead Operations Manager or Chief-of-Staff
  

• Flexible hybrid working supportive team and growth culture
  

• Real impact your organisation and clarity will shape how the company scales
  

Benefits

Independent Contractor Perks:

Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates and the rate depends on your performance in the application process.