Executive Assistant
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Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
1 hour ago
Vacancies:
1 Vacancy
Job Summary
For more than 50 years the building team has given life to countless construction projects distinguished by the high quality of their work meeting the highest standards in the industry and seeking environmental certifications. Engineers architects and other building specialists work with heart and enthusiasm to meet deadlines and exceed customer expectations while improving the well-being of communities.
Office buildings hospitals and research centers educational establishments residential buildings hotels shopping centers factories sporting and cultural centers our team excels in erecting these places using state-of-the-art tools and space. human at the heart of its concerns by advocating an innovative collaborative approach.
Come build the future with us!
Under the supervision of the Vice President of Operations you will have the opportunity to assume important and diversified functions and responsibilities.
- Ensure the processing and drafting of all required correspondence and ensure the execution of various mandates between the different departments;
- Act as a resource person at the vice-president level. Fulfill requests as needed;
- Coordinate various executive meetings including the preparation of necessary documents and/or presentations;
- Ensure effective and proactive management of the agenda;
- Structure and effectively maintain a filing system;
- Ensure the monitoring and prioritization of tasks as well as the quality of the processes in place;
- Facilitate the execution of the tasks and responsibilities of the Vice-President;
- Participate in the realization of special projects and perform all other tasks related to the role;
- Prepare record and follow up on payments of executive expense accounts;
- Outline the information transmitted by the various stakeholders and/or managers;
- Writing of various publications editorials and speeches.
- Correspondence: Write letters and various documents;
- Make the necessary arrangements for travel or travel;
- Other tasks as required.
Requirements
- 5 to 7 years of experience in a similar position;
- Bilingual in French and English an asset
- Excellent knowledge of Outlook and MS Office suite;
- Knowledge of the construction industry (an asset).
Ideal Candidate
- Enjoy working in a team and have ease in communicating;
- Interpersonal skills tact diplomacy;
- Sense of organization;
- Sense of responsibility honesty and discretion;
- Creativity;
- Thoroughness and rigor;
- Timeliness
- Solutions-oriented.
Benefits
- 4 weeks annual vacation;
- Flexible hours;
- Comprehensive group insurance program upon entry into the position;
- Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
- Instant access to a virtual doctor (telemedicine) 24 hours a day;
- Training and development programs;
- Employee Assistance Program;
- Active social club and health and well-being committee;
- Diversified innovative and stimulating environment;
- Company built on values of respect integrity and work well done;
- Firm recognized among Canadas Best Managed Companies.
Required Skills:
5 to 7 years of experience in a similar position; Bilingual in French and English an asset Excellent knowledge of Outlook and MS Office suite; Knowledge of the construction industry (an asset). Ideal Candidate Enjoy working in a team and have ease in communicating; Interpersonal skills tact diplomacy; Sense of organization; Sense of responsibility honesty and discretion; Creativity; Thoroughness and rigor; Timeliness Solutions-oriented.
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
