Executive Assistant (12-month FTC)
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Job Summary
Opportunity
The Executive Assistant will provide high-level support to Partners Directors and client-handling teams. This is a varied and fast-paced role requiring excellent organisational skills attention to detail and the ability to juggle multiple priorities. Youll play a key role in supporting both internal operations and client-facing activities helping to ensure the smooth delivery of client work.
This is a 12-month fixed-term-contract.
The role will be based in our London office Monday to Thursday with flexibility to work remotely on Fridays. Youll thrive in a fast-paced creative environment where cultural awareness discretion and initiative are essential.
About the Role
As an Executive Assistant your responsibilities will include:
- Managing complex diaries emails and internal communication platforms.
- Preparing and formatting documents presentations and correspondence.
- Coordinating extensive travel and logistics including visas and itineraries.
- Supporting client events dinners and hospitality logistics.
- Drafting agendas invitations and meeting notes.
- Processing expenses and timesheets accurately.
- Providing support in Dynamics liaising with Finance on invoicing.
- Organising client and internal meetings both UK and international.
- Preparing and formatting client-facing materials in line with brand standards.
- Acting as a trusted point of contact for clients via phone and email.
- Supporting RNS announcements research and sector updates (training provided).
- Collaborating with the wider assistant team including rota-based office attendance and early-start support.
What Were Looking For
Were seeking someone who brings:
- Previous experience supporting senior executives in a professional or corporate environment.
- Strong organisational and time management skills with the ability to prioritise effectively.
- High proficiency in Microsoft Office (Word PowerPoint Excel Outlook).
- Excellent written and verbal communication skills.
- Discretion professionalism and the ability to act with sound judgement.
- A proactive solutions-focused approach able to anticipate needs and resolve issues quickly.
- A collaborative mindset building trusted relationships with colleagues and clients alike.
Why Join Us
As an Executive Assistant at Brunswick youll gain exposure to high-profile clients and senior leaders while developing your skills in a dynamic international environment. Youll also benefit from a wide range of employee offerings supporting your financial future health and wellbeing family and community and continuous professional development.
About Brunswick
Brunswick is a global advisory firm. We help companies tackle high-stakes issues navigate complex stakeholder relationships and deliver high-impact outcomes.
Our clients value our ability to anticipate shape and respond to the key players and forces in the financial and investment arena regulatory and geopolitical universe NGO community workforce and beyond. They rely on us for deep experience fresh perspectives and original thinking. So in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning we have prioritized attracting developing and retaining the best professionals in the industry united by a culture of inclusivity excellence and intellectual curiosity.
Founded in 1987 in London the firm has organically grown to 27 offices in 18 countries across the Americas Europe Middle East Africa Asia and Australia. We operate as a one-firm firm with no individual profit centers. This allows us to assemble fully integrated bespoke teams for each client able to draw on the full resources of Brunswick anywhere in the world.
Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race religion color national origin gender sexual orientation age disability pregnancy genetic information or any other status protected by applicable law.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We help clients navigate the interconnected financial, political and social worlds to build trusted relationships with all their stakeholders.
