Office Manager

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

NextGen Security LLC

Job Summary

Company

NextGen Security LLC

Location

Dallas TX

Industries

Security Integration

Job Type

Full Time

Employee

Years of Experience

No Experience Required

Career Level

Entry Level

Exemption

Exempt

Office Manager

What were looking for:

We are seeking an energetic enthusiastic Office Manager to join our fast-growing and dynamic team.

What youll be doing:

This position will have multiple roles ranging from: maintaining the office owning timesheet processes new hire onboarding ordering office supplies and support for the various departments within the Houston office. This person should be in the office Monday-Friday 8:30 AM 5 PM.

With Human Resources / Upper Management:

Order all needed office supplies
Distribute mail
Answer incoming phone calls and the front door
Own onboarding process for new employees in West division including account creation and general organization of first day new hire materials including vehicles credit cards laptops etc.
Turn down accounts as needed for terminations
Act as back-up for receiving packing slips in ERP platform
Oversee training process including follow-up on renewals completing registrations and maintaining training database
Manage drug testing alcohol testing and background check requirements for local resources based on customer requirements
Reconcile office credit card in expense software on a monthly basis
Act as administrative assistant for President of West division as needed
Order catering and manage in-office events as needed in conjunction with Sales and Marketing Coordinator
Place orders for clothing with clothing vendor manage clothing store with counterparts in various offices

With Project Managers:

Assist in booking travel arrangements for employees as needed
Timesheet reconciliation review and troubleshooting abiding by payroll requirements and analyzing for job costing needs
Fixing all job-related timesheet issues following up with Technicians and Project Managers
Send timesheet reports to upper management on a weekly basis

What you bring to the table:

Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
Must possess a positive attitude and be willing to interact with customer co-workers and other personnel at all times.
Ability to manage multiple projects at a time while paying strict attention to detail.
Commitment to integrity and to the Company Standards and Procedures.
BA/BS degree or equivalent.

What we bring to the table:

An awesome collaborative culture
Compensation based upon background and experience
Full benefits package
Vacation
Cellphone Allowance

We are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens based on job classification.

Application Process

Please submit your resume references and your requested salary range when applying for this position to.

More About Us
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge engineering design implementation management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site multi-facility plant-wide campus-wide regional national and international security projects. If that wasnt convincing enough check out what our employees say about working at NextGen: To Employment / Recruitment Agents
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Securitys HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Securitys website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security and only if the candidate is submitted via approval from NextGen Securitys HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Securitys HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Required Experience:

NextGen Security LLCJob SummaryCompany NextGen Security LLC Location Dallas TXIndustries Security IntegrationJob Type Full Time Employee Years of Experience No Experience RequiredCareer Level Entry LevelExemption ExemptOffice ManagerWhat were looking for:We are seeking an energetic enthusiastic Offi...