Office Specialist Human Resources

The City of Onalaska is seeking to hire a part-time (20 hours weekly) Office Specialist within the Human Resources department. An employee in this position provides administrative technical and clerical support ensuring smooth and efficient workflows and high-quality service. This role assists with a wide range of Human Resources functions including recruitment onboarding recordkeeping compliance benefits support and general office administration. The Office Specialist interacts frequently with staff and the public requiring professionalism and a commitment to public service.

Essential Job Functions:

• Provides administrative support to the Human Resources department including but not limited to data entry document management responding to internal and external phone calls and walk-ins receiving and distributing office mail.
• Maintains office organization manages supplies and inventory and supports general administrative tasks within the HR department.
• Schedules and organizes appointments such as interviews and training sessions.
• Supports the recruitment process by posting job advertisements screening candidates coordinating interview material and conducting general background and reference checking.
• Proofreads and types various department documents and correspondence for the office.
• Assists with the full onboarding process including preparing new-hire packets coordinating orientation ensuring timely completion of required documents and updating employee records.
• Processes required paperwork for employee changes such as hiring transfers changes in job classification salary increases and other related employment matters.
• Assists with benefit administration to include responding to general employee benefit questions.
• Supports Human Resources projects and initiatives such as employee engagement surveys recognition programs performance management tracking training programs and employee events.
• Assists in the maintenance of Human Resources databases and generating reports.
• Purchases necessary items processes invoices and submits purchase orders for Human Resource.
• Assists with the maintenance of the department budget (i.e. tracking and monitoring).
• Stays up to date with Human Resources regulations and best practices to help ensure HR compliance.
• Assists with regular Human Resources compliance and reporting.
• Collaborates with the HR team members to improve processes enhance employee experience and support organizational goals.
• Performs other related duties as assigned.

Compensation and Benefits:The 2026 starting wage for this non-exempt position is $25.37 per hour (grade 4 step 1) and $25.75 per hour (step 1) July rate. Eligible for annual wage advancement upon approval. Position is (20) hours weekly with flexible scheduling available Monday through Friday between 7:00am 5:00pm.

Position qualifies for voluntary benefits to include dental insurance effective the first of the month following 60 days of employment. Dental insurance is through Delta Dental with premiums paid 50% by the City. Additionally the City offers vision deferred compensation pet insurance critical illness cancer and accident insurance. Paid holidays if falls on regularly scheduled workday and Personal Time. Access to an employee assistance program (EAP). The City of Onalaska is also a qualifying employer under the Public Student Loan Forgiveness (PSLF) Federal Program.

To Apply: To be considered for this excellent opportunity submit an online employment application by accessing by December 28th 2025. For additional information please contact:

City of Onalaska Human Resources City Hall (1^st Floor)

415 Main Street Onalaska WI 54650

Phone: ext. 260

Email:

Additional Information:Initial interviews anticipated for Monday January 5^th 2026. Selected candidate subject to background screening and post-offer/pre-employment drug screen. EOE/Drug Free Workplace.

Associate Degree in Human Resources Business Administration or related program. Two (2) years of administrative experience or any combination of education and experience providing equivalent knowledge skills or abilities. Customer-service orientated mindset and strong people skills. Excellent organizational skills. Previous experience in Human Resources preferred. Proficient with Microsoft Office Suite and HRIS systems or similar software.