Manager (Finance, Budgeting and Administration), Department of Student Services (maternity leave cover)

Responsibilities (tasks key areas of responsibility and functions):

1. Financial and Analytical Support for Department Activities:

1) Participates in the development of short-term and medium-term budget plans for the Division within the framework of student life development programs including extracurricular activities.

2) Coordinates the preparation process of the Divisions budget request and investment plan including projects related to students extracurricular activities.

3) Conducts regular monitoring of budget execution procurement plans and investment plans; prepares reports identifies deviations and formulates proposals for corrective actions.

4) Develops analytical materials and proposals to improve the efficiency of resource utilization within the Division including based on the analysis of experiences from other universities and international practices.

5) Provides consultations to the Divisions leadership and staff on budget planning budgeting procurement activities and record-keeping.

2. Operational Financial and Economic Management:

1) Enters the Divisions budget data into the corporate budgeting system and supports the stages of their approval and confirmation.

2) Develops and manages the Divisions procurement plan (goods works services).

3) Prepares necessary reports summary tables statistics and presentations upon managements request within the scope of competence.

4) Controls the expenditure of budget funds and maintains reporting on the execution of the Divisions budget and procurement plan including for specific programs projects and directions in accordance with University regulations.

3. Administrative Support and Document Management:

1) Ensures the management of the Divisions document workflow (including the creation and registration of files according to the approved classification storage and transfer to the University archive).

2) Prepares drafts of memoranda reports official letters and other documents for management as part of administrative support for the Divisions activities.

3) Organizes the dispatch/receipt and control of the timely delivery of outgoing/incoming correspondence of the Division.

4) Maintains the timesheet for the Divisions employees controls the timeliness and accuracy of recorded data and interacts with the Universitys HR and accounting departments.

5) Participates in the preparation of documents related to personnel changes in the Division (upon direct supervisors instruction and within the current regulations).

6) Supports the onboarding processes for new employees of the Division (including organizing access to information systems document management and conducting initial briefings).

7) Prepares reference and analytical information for management on personnel issues (structure of the division workload turnover leave schedules etc.).

4. Coordination and Communication

1) Coordinates interaction with the Universitys structural units regarding the provision of documentation reporting approvals and deadlines and cooperates with University services on personnel and financial administration issues within the scope of competence.

2) Conducts business correspondence within functional tasks including financial-economic procurement administrative personnel and informational inquiries.

3) Serves as Secretary in the review of student applications within the Student Emergency Fund program cooperating with related divisions on their consideration and funding.

5. Project and Expert Activities:

1) Assists in collecting and analyzing information about best practices in student life support implemented at other local and international universities and associations.

2) Prepares proposals for implementing effective solutions aimed at increasing transparency and efficiency in the Divisions administrative activities.

3) Participates in projects related to the digitalization of processes (budgeting procurement document management) and optimization of internal procedures.

Qualifications :

Education requirements (level field licenses professional certifications etc.): 

Higher professional education in management finance human resource management or business administration.

Work experience requirements: 

1) At least 3 years of relevant work experience

2) At least 1 year of relevant work experience with a Masters degree in a related field

Additional Information :

Knowledge skills and competencies requirements: 

Knowledge:

1) Knowledge of the legislation of the Republic of Kazakhstan in the fields of education culture and youth policy;

2) Knowledge of the educational system and administrative practices of universities in North America and the United Kingdom including approaches to financial management and support of student initiatives;

3) Knowledge of MS Office programs: Word Excel PowerPoint 1C;

4) Knowledge in budgeting financial management and accounting;

5) Knowledge of project management principles including resource planning financial management and project reporting;

6) Knowledge of the Constitution of the Republic of Kazakhstan the Law of the Republic of Kazakhstan On the Status of Nazarbayev University Nazarbayev Intellectual Schools Nazarbayev Fund as well as legislative and other regulatory legal acts of the Republic of Kazakhstan in the field of higher education.

Skills:

1) Skills in budget formation and management including development justification monitoring of execution and adjustment according to changing priorities;

2) Proficiency in financial and economic analysis methods including calculation of indicators variance analysis and evaluation of resource utilization efficiency;

3) Skills in organizing administrative processes managing document flow and record keeping (including electronic formats and archiving);

4) Skills in preparing analytical and financial reports explanatory notes and presentation materials for management committees or external auditors;

5) Skills in coordinating and supporting contracts tender documentation procurement and other administrative aspects.

Competences:

1) Ability to develop justify and coordinate budgets including monitoring execution and optimizing expenditures.

2) Ability to conduct regular analysis of costs revenues budget variances and provide well-founded recommendations to improve financial discipline.

3) Ability to design analyze and improve business processes related to financial economic and administrative management.

4) Ability to make independent decisions within the scope of competence and take responsibility for their implementation and consequences.

5) Ability to effectively allocate resources (budgetary time human) under constraints meeting deadlines and priorities.

6) Ability to work efficiently under uncertainty tight deadlines and high workload.

7) Ability to build effective collaboration with other University departments on financial procurement and documentation matters.

Language requirements: 

Fluent in Kazakh Russian and English for effective business correspondence documentation analytical materials interaction with students and other structural departments consultants and partners

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications assessments (e.g. technical skills/capabilities aptitude personality work samples in-basket exercises and informal interviews) and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values

Remote Work :

No

Employment Type :

Full-time