Administrative Assistant, President's Office (16-month contract)

The Administrative Assistant is responsible for partnering with the Executive Assistant to support the office of the President and CEO. Alongside the Executive Assistant you will monitor and successfully deliver against business and department objectives manage administration expenses compliance calendar travel events correspondence and presentation activities and show a keen interest and general knowledge of institutional investing.

Team Description:

The Office of the CEO (OCEO) plays a strategic and enabling role in supporting the CEOs leadership of CPP Investments. It maintains a small high-performing team that collaborates across the organization to advance enterprise priorities and ensure the CEOs time and focus are directed toward the highest-value activities. The OCEO team provides direct strategic project management and administrative support to the CEO. This includes coordinating day-to-day accountabilities preparing the CEO for internal and external engagements identifying and prioritizing key issues ensuring alignment between enterprise initiatives and strategic goals and facilitating effective cross-departmental short the OCEO serves as a central hub that enhances the efficiency and effectiveness of the CEO role ensuring seamless execution of enterprise strategy and organizational priorities.

Accountabilities:

• Anticipates administrative needs of the department and contributes to improving administrative structure processes and procedures as required.
• Prioritizes and/or makes a broader range of decisions of increasing impact on behalf of the President and CEO.
• Proactively manages a complex calendar including scheduling internal and external meetings calls appointments and travel.
• Supports the President and CEO in managing all meetings (ensures preparation for any carry forward action items) and in documenting and following up on resulting action items as appropriate.
• Books and manages complex global travel arrangements itineraries or other related duties.
• Works closely with external partners assistants vendors and other stakeholders to schedule meetings or events in various countries and cities around the world.
• Reconciles credit card expenses and inputs into the Global Expense Reporting System. Performs expense reporting as required.
• Coordinates arranges and oversees event planning process as required.
• Works closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Acts as a CPP Investments ambassador by playing a key role in representing the investment business internally and externally. Conducts work in a professional friendly easily accessible and approachable manner.
• Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization.

Qualifications :

• College diploma or undergraduate degree is required.
• 2-3 years of administrative support experience in a fast-paced and high visibility organization.
• Proactive self-starter who takes initiative owns projects and meets deadlines aligned with business objectives.
• Exceptional (written and verbal) communication skills and interpersonal skills. Develops lasting positive and value-adding relationships.
• Demonstrated ability to maintain full confidence and earn the trust and respect of stakeholders while displaying the utmost integrity and discretion.
• Experience with complex calendar management booking high profile meetings events scheduling travel and managing expense reimbursement process.
• Proven attention to accuracy and detail highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive deadlines.
• Technologically savvy and highly proficient with Microsoft Office (Word Excel and PowerPoint) and other applications as required.
• Experience in investment banking consulting or financial services industries would be an asset.
• Available to work irregular/flexible hours with a workload that fluctuates based on the organizations priorities and timeframes.

Additional Information :

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At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work :

No

Employment Type :

Contract