City Archivist

• Establish implement and maintain a strategic plan and governance framework for the City to effectively and efficiently manage public agency records information and data regardless of physical format or characteristics including developing strategies to ensure the collection and longterm accessibility of public records in all formats.
• Provide management and leadership direction and oversee all core functions for the SMA and CRMP Programs.
• Manage select instruct schedule train and evaluate the activities of assigned personnel.
• Assist with staff recruiting and make hire recommendations.
• Lead city-wide efforts for acquiring maintaining and stewarding city archival records.
• Prepare and monitor work plans and prepare annual reporting materials.
• Develop review and implement all policies and procedures specific to SMA and CRMP.
• Plan coordinate and oversee outreach activities including public programs presentations exhibits newsletters and other appropriate programs to provide educational services to the city and the general public.
• Engage with community groups educational institutions and other relevant organizations to ensure diversity and representation in archival records and preservation.
• Serve as an information and knowledge resource for City government; provide direct reference service to City Council.

• Conduct special projects with City departments external consultants agencies and vendors and establish high-level partnerships for sharing Seattles history.
• Assess potential records for intake and advise on electronic and born-digital records storage.
• Identify grant opportunities write grant applications and administer grant programs.
• Support programming for disaster preparedness.
• Determine the programs budgetary and purchasing needs prepare justifications and present data to the City Clerk for unit budgets.
• Work with Legislative IT team on technology system replacements for outdated Information Services Systems including current Collective Access migration for legislation and identifying new software for tracking filings.
• Maintain archival technologies and equipment and lead migration to new preservation software and electronic records search portal.
• Develop and present recommendations to the City Clerk and/or City Councilmembers as needed. May require presentation in a public meeting setting. Implement approved recommendations.
• Serve as a member of the Division management and leadership teams.
• Serve on intra-departmental teams and lead teams as assigned providing team supervision and project supervision and/or leadership as needed.
• Engage in the core functions of the program as appropriate to the division of labor among staff.
• Serve as department floor warden.
• Serve in Division line of succession for emergency management.
• Serves as a single point of accountability for archival inquiries
• Applies an RSJI lens to ensure equitable access to all services and integrates racial and social justice principles throughout archival records management and information services work
• Participates in the Citys Information Governance meeting.
• Other duties as assigned/ required.

• Masters degree in History Library and Information Science Public Administration Political Science or related discipline with coursework in archives and records management or a combination of education and experience that would prepare a candidate to complete the listed job duties.
• Five or more years of progressively responsible professional experience managing an archives and/or records management program.
• Five years of experience supervising and/or managing professional staff.
• Experience in a government archives and records program or program of similar breadth.
• Demonstrated knowledge of records storage and information retrieval and repository management for both physical and digital records.
• Competency in standard desktop computer applications.
• Demonstrated knowledge and/or skills in digital records systems.
• Experience in outreach and advocacy.
• Experience managing electronic records or significant training in issues related to preservation of electronic records.
• Knowledge of legislative processes of local government
• Strong communication skills to work across City departments and with the public
• Experience managing customer service operations

Your success in this role will depend on your experience in and understanding of:

• Demonstrated effectiveness in program leadership and management.
• Demonstrated skills at successful oral presentations in training or in a public setting.
• Excellent analytical organizational and managerial skills.
• Knowledge of public records law.
• Completion of the Society of American Archivists Digital Archives Specialist certificate program.
• Demonstrated commitment in applying race and social justice lens to policies and program management.

• Demonstrated knowledge of professionally accepted archival standards in all core areas and knowledge of professional records management procedures.
• Knowledgeable about all preservation and processing of all archival formats including photographs audio moving images maps and drawings.
• Certification by the Academy of Certified Archivists.